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Reception Operations Specialist

2 months ago

Pittsburgh, Pennsylvania, United States Hannacareers Full time

Reception Operations Specialist

Location: Pittsburgh, PA

Company Overview: Hannacareers provides a supportive work environment with competitive compensation, comprehensive benefits, and a generous vacation/PTO policy. Join our dynamic corporate team.

Key Responsibilities:

  1. Welcome and assist visitors with a friendly and professional attitude.
  2. Manage and route incoming phone calls efficiently.
  3. Perform various administrative tasks such as formatting documents, assisting with mail distribution, and making copies.
  4. Maintain the Outlook calendar by scheduling meetings and events.
  5. Facilitate meeting arrangements as needed.
  6. Coordinate the booking of conference rooms via Outlook.
  7. Provide support to C-Suite Executive Assistants when required.
  8. Ensure the main lobby and first-floor kitchen are kept tidy and organized.

Qualifications:

Candidates should possess strong customer service skills and a friendly demeanor, with the ability to interact effectively with all levels of staff within the organization.

Essential skills include:

  • Excellent organizational, interpersonal, and communication abilities.
  • Analytical skills to compile and summarize data for reports, resolve various administrative challenges, and prioritize tasks effectively.
  • Proactive problem-solving capabilities.
  • Adaptability to changing priorities.
  • High attention to detail.

Proficiency in computer applications such as Word, Excel, and Outlook is required. A minimum of 1-3 years of experience in an administrative or receptionist role is necessary.

Hannacareers is dedicated to providing equal employment opportunities to all employees and applicants, regardless of race, color, religion, sex, national origin, age, veteran's status, or disability. The company adheres to all applicable local, state, and federal employment laws and regulations.