Front Office Administrative Assistant

1 week ago

Kennewick, Washington, United States Columbia Industries Full time
Job Summary

Columbia Ability Alliance is seeking a highly organized and detail-oriented Front Office Administrative Assistant to join our team. As the first point of contact for our agency, this role plays a crucial part in ensuring the smooth operation of our office.

Key Responsibilities
  • Provide exceptional customer service to visitors, clients, and team members, responding to inquiries and directing them to the appropriate staff members.
  • Coordinate and schedule board and committee meetings, preparing meeting materials, setting up rooms, and arranging catering as needed.
  • Take accurate and detailed minutes during meetings and distribute them in a timely manner.
  • Assist in maintaining agency records, including filing, data entry, and document preparation.
  • Support staff with the preparation of correspondence, reports, and presentations.
  • Manage incoming and outgoing mail and email communications.
  • Assist in organizing agency events, workshops, and trainings.
  • Maintain office supply inventory and order supplies as needed.
Requirements
  • High school diploma or equivalent; associate degree in business administration or related field preferred.
  • At least 1-2 years of experience in an administrative role, preferably in a non-profit or social services setting.
  • Excellent communication skills, both verbal and written, with the ability to interact courteously and effectively with a diverse range of people.
  • Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
  • Detail-oriented with a high level of accuracy in tasks such as document preparation and data entry.
  • Ability to maintain confidentiality and exercise discretion in handling sensitive information.
Preferred Qualifications
  • Ability to speak, read, and write Spanish.
  • Valid Washington State Drivers' License and proof of automobile insurance.
Work Environment

The work environment is a dynamic and inclusive office setting with moderate-loud noise levels. The successful candidate will be required to sit, stand, and walk for extended periods, with occasional lifting and carrying of less than 25 pounds.

  • Front Desk Coordinator

    2 weeks ago

    Kennewick, Washington, United States Hawthorne Court Full time

    Front Desk Receptionist Job DescriptionWelcome to Hawthorne Court, where our employees are the heart of our community, working together to bring premier services and a profound difference in the lives of our residents and their families.We're a certified Great Place to Work and ranked among Fortune's Best Workplaces in Aging Services. Our hospitality-based...

  • Front Desk Coordinator

    2 weeks ago

    Kennewick, Washington, United States Hawthorne Court Full time

    Front Desk Receptionist Job DescriptionWelcome to Hawthorne Court, where our employees are the heart of our community, working to make our residents feel at home.We're a certified Great Place to Work and ranked among Fortune's Best Workplaces in Aging Services. Our hospitality-based care services and superstar employees inspire new and creative ways of doing...

  • Front Desk Coordinator

    2 weeks ago

    Kennewick, Washington, United States Hawthorne Court Full time

    Front Desk Receptionist Job DescriptionWelcome to Hawthorne Court, where our team members inspire joy and purpose in the lives of our residents while doing the same in their own.We're a certified Great Place to Work and ranked among Fortune's Best Workplaces in Aging Services. Our hospitality-based care services and superstar employees (like you) inspire new...

  • Medical Office Coordinator

    4 weeks ago

    Kennewick, Washington, United States Trios Health Full time

    Job Summary: We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Trios Health. As a Medical Office Coordinator, you will be responsible for providing exceptional patient care and administrative support to our medical staff.Key Responsibilities:Answer and direct phone calls, greet patients, and manage front...

  • Multilingual Administrative Assistant

    4 weeks ago

    Kennewick, Washington, United States Express Employment Full time

    About the JobWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Express Employment. As a key member of our office, you will be responsible for providing exceptional administrative support to our clients and staff.Key ResponsibilitiesProvide high-level administrative support to our clients and staff, including...

  • Multilingual Administrative Assistant

    3 weeks ago

    Kennewick, Washington, United States Express Employment Full time

    About the RoleWe are seeking a highly skilled Bilingual Receptionist to join our team at Express Employment. As a key member of our administrative staff, you will provide exceptional support to our clients and colleagues.Key ResponsibilitiesProvide top-notch administrative support, utilizing high-level skills to perform a variety of tasks.Utilize advanced...

  • Medical Office Coordinator

    4 weeks ago

    Kennewick, Washington, United States Trios Health Full time

    Job Summary: We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Trios Health. As a Medical Office Coordinator, you will be responsible for providing exceptional patient care and administrative support to our medical staff.Key Responsibilities:Answer and direct phone calls, greet patients, and manage front...

  • Training to become a Clerk for Office Management and Administration

    4 weeks ago

    Kennewick, Washington, United States Fusion Dynamics Full time

    Job Summary:Fusion Dynamics is seeking a motivated individual to join our team as an Office Management and Administration Apprentice. As an apprentice, you will have the opportunity to learn and develop skills in office management, administration, and customer service.Key Responsibilities:Assist in the day-to-day operations of the office, including answering...

  • Medical Office Coordinator

    4 weeks ago

    Kennewick, Washington, United States Trios Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Trios Health. As a Medical Receptionist, you will be responsible for providing exceptional patient care and administrative support to our medical staff.Key Responsibilities:Manage front desk procedures, including answering telephones, greeting patients,...

  • Office Administration Specialist

    1 month ago

    Kennewick, Washington, United States Scott Smith - State Farm Agent Full time

    Job OverviewBenefits:Performance-based bonusesCompany gatheringsCompetitive compensationDental coverageHealth coverageCareer advancement opportunitiesPaid leaveSigning incentivesTraining and development programsVision coverageROLE SUMMARY:This is a unique opportunity to become a vital part of a leading agency in our region, seeking a full-time bilingual team...

  • Medical Office Coordinator

    3 weeks ago

    Kennewick, Washington, United States Trios Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Trios Health. As a Medical Receptionist, you will be the first point of contact for patients and visitors, providing exceptional customer service and ensuring a smooth and efficient experience.Key ResponsibilitiesManage front desk procedures, including...

  • Senior Administrative Assistant

    7 days ago

    Kennewick, Washington, United States Kelly Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Kelly. As a key member of our organization, you will provide comprehensive support to our Executive Director and Chief Operating Officer, ensuring seamless execution of daily operations and strategic initiatives.Key ResponsibilitiesCoordinate...

  • Surgical Services Administrative Assistant

    4 weeks ago

    Kennewick, Washington, United States Trios Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Trios Health. As an ACU Unit Coordinator, you will play a critical role in supporting the ACU and Surgical Services Department.Key ResponsibilitiesProvide administrative support to the ACU and Surgical Services Department, including clerical and...

  • Medical Office Coordinator

    3 weeks ago

    Kennewick, Washington, United States Trios Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Trios Health. As a Medical Office Coordinator, you will be responsible for providing exceptional patient care and administrative support to our medical staff.Key Responsibilities:Answer and direct phone calls in a professional and courteous...

  • Administrative Assistant

    2 weeks ago

    Kennewick, Washington, United States City of Kennewick Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Student Clerk to join our team at the City of Kennewick's Fire Department. As a Student Clerk, you will provide administrative support to our department, ensuring the smooth operation of our daily activities.Key ResponsibilitiesEnter invoices and requisitions into accounts payable and...

  • Entry-Level Records Clerk

    4 weeks ago

    Kennewick, Washington, United States Benton County, WA Full time

    Job Summary:Benton County, WA is seeking a highly organized and detail-oriented Entry-Level Records Clerk to join our team. As a Records Clerk, you will be responsible for maintaining accurate and up-to-date records, providing excellent customer service, and performing various administrative tasks.Key Responsibilities:Maintain accurate and up-to-date...

  • Medical Office Coordinator

    3 weeks ago

    Kennewick, Washington, United States Trios Health Full time

    Medical Receptionist Job Description at Trios Health**Key Responsibilities:*** Provide exceptional patient care and support* Manage front desk procedures, including answering phones and greeting patients* Enter patient demographics into the computer and schedule appointments* Assemble charts, file documents, and complete forms* Code fee slips and collect...

  • Medical Office Coordinator

    3 weeks ago

    Kennewick, Washington, United States Trios Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Trios Health. As a Medical Receptionist, you will be responsible for providing exceptional patient care and administrative support to our medical staff.Key Responsibilities:Answer and direct phone calls in a professional and courteous mannerGreet...

  • Receptionist

    2 weeks ago

    Kennewick, Washington, United States Hawthorne Court Full time

    Job SummaryWe are seeking a highly skilled and organized Receptionist to join our team at Hawthorne Court. As a key member of our community, you will be responsible for providing exceptional customer service, managing front desk operations, and maintaining a welcoming atmosphere for our residents and guests.Key ResponsibilitiesProvide warm and professional...

  • Medical Office Coordinator

    4 weeks ago

    Kennewick, Washington, United States Trios Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Trios Health. As a Medical Receptionist, you will be the first point of contact for patients and will be responsible for providing exceptional customer service and administrative support.Key ResponsibilitiesAnswer and direct phone calls in a professional...