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Project Coordination Specialist

2 months ago

Arlington Virginia, United States TechFlow, Inc. Full time
About TechFlow, Inc.

TechFlow, Inc. is on the lookout for a dedicated and detail-oriented Project Coordination Specialist to enhance our dynamic team. This role is pivotal in supporting project managers and teams throughout the various phases of project execution.

Key Responsibilities:

  • Assist in meeting preparations, including agenda distribution, proofreading presentations, sending calendar invites, and documenting meeting minutes.
  • Collaborate with the team to establish monthly deliverable schedules using project management tools and ensure adherence.
  • Engage with clients to submit project deliverables, update schedules, and manage shared online resources.
  • Oversee and track applications for Public Trust Clearance and PIV processes.
  • Develop and maintain on-call schedules for team members.
  • Generate monthly reports for subcontractors.
  • Create necessary deliverables for client needs.
  • Provide travel support by organizing group travel logistics, including meeting spaces and team-building activities.
  • Facilitate office support in the Arlington location, including booking conference rooms and ensuring meeting equipment is operational.
  • Serve as a backup for program-related tasks such as onboarding new users and managing customer service inquiries.

Qualifications:

  • High school diploma or GED.
  • Minimum of 2 years of experience in project coordination or a related field.
  • Exceptional organizational and time management abilities.
  • Strong written and verbal communication skills.
  • Proficient in project management software and tools.
  • Able to work both independently and collaboratively within a team setting.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
  • Excellent customer service skills with a keen attention to detail.
  • U.S. Citizenship with the capability to obtain and maintain a Public Trust clearance.

Preferred Qualifications:

  • Bachelor's degree in business, project management, or a related discipline.

Benefits:

As a 100% employee-owned organization, TechFlow offers a unique workplace culture that values innovation and collaboration. Our benefits include:

  • Employee stock ownership plan (ESOP) with annual contributions.
  • 401k plan with Roth option and employer matching.
  • Immediate vesting in retirement plans.
  • Generous paid time off and 10 paid holidays annually.
  • Comprehensive medical, dental, and vision insurance.
  • Company-paid life and AD&D insurance.
  • Access to Employee Assistance Programs and wellness resources.
  • Company-sponsored training and development opportunities.

Voluntary Benefits:

  • Life & AD&D Insurance for employees and their families.
  • Short-term and long-term disability options.
  • Legal Shield and Identity Theft protection plans.
  • Pet Insurance.