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Reception Coordinator

2 months ago

SaintBauzilledePutois, Occitanie, United States Neal Communities Full time

At Neal Communities, we are honored to be recognized as the top workplace in our region. Our commitment to creating a supportive and engaging work environment is reflected in our values and the way we treat our employees.

We are currently seeking a dedicated Front Desk Administrator who will be the welcoming face of our corporate office. This role is essential in ensuring a smooth and efficient operation at the front desk while providing exceptional service to our visitors and staff.

WHAT YOU CAN EXPECT:

  • Our Team: We believe in the importance of our employees and their contributions to our success. Your role will be vital in fostering a positive atmosphere.
  • Comprehensive Benefits: We offer a robust benefits package including health care options, competitive compensation, and additional perks.
  • Work-Life Balance: Enjoy paid time off and holidays to recharge and maintain a healthy work-life balance.
KEY RESPONSIBILITIES:
  • Act as the first point of contact for visitors and manage incoming calls with professionalism.
  • Provide administrative support to senior management, including correspondence, meeting arrangements, and document preparation.
  • Maintain an accurate corporate contact list and assist with various departmental needs.
  • Handle daily mail operations, including sorting and distribution, and manage shipping logistics.
  • Coordinate office supplies and ensure the reception area is well-organized and welcoming.
  • Assist in organizing company events and meetings, ensuring all necessary arrangements are in place.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Keep updated operational procedures for the front desk and ensure a clean and safe environment.
QUALIFICATIONS:
  • A high school diploma or equivalent is required.
  • At least three years of experience in a reception or administrative role.
  • Strong organizational skills with the ability to manage multiple tasks in a fast-paced setting.
  • Excellent communication skills, both verbal and written, along with a strong customer service orientation.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Reliability and punctuality are essential.
PHYSICAL DEMANDS:
  • This position requires general office work, including the use of standard office equipment.
  • Ability to perform tasks that involve sitting, standing, and occasional lifting of up to 30 pounds.
All employees are expected to embody our mission and values through their actions, demonstrating excellence, collaboration, and accountability.

We are an Equal Opportunity Employer and maintain a drug-free workplace.