Administrative Coordinator

1 week ago


Atlanta, Georgia, United States Big League Talent Connection Full time
Job Overview

Position Title: Executive Assistant / Office Manager
Industry: Construction

Role Summary:

The Executive Assistant / Office Manager plays a vital role in facilitating the efficient functioning of the office, ensuring the company is represented professionally to clients, and providing essential organizational support to senior management. This position demands a proactive and detail-oriented individual who can juggle multiple responsibilities while focusing on business growth, marketing initiatives, and administrative tasks.

Key Responsibilities

Business Development & Proposal Management:

  • Collaborate with team members to enhance business development efforts, including identifying and researching potential project opportunities and tracking leads.
  • Evaluate RFPs/RFQs to ascertain requirements, formulate methodologies, and devise outlines and strategies for proposals.
  • Create and integrate written and technical content for bids, ensuring alignment with project objectives.
  • Design and adjust layouts and graphics to effectively communicate project concepts and methodologies.
  • Ensure timely submission of bids and proposals, meeting all specified deadlines.
  • Maintain and update project profiles, company experience, resumes, images, and client references.

Marketing & Communications:

  • Develop and sustain marketing materials, including brochures, flyers, advertisements, and qualifications statements.
  • Assist in crafting content for press releases, the company website, and email marketing campaigns.
  • Coordinate marketing and outreach events, including placing advertisements in various media.
  • Prepare promotional materials and contribute to the company newsletter.
  • Ensure a consistent brand image across all platforms, including stationery, emails, and promotional items.

Administrative & Office Management:

  • Oversee office operations, including procurement of supplies, maintenance of office equipment, and coordination with IT service providers.
  • Perform light clerical duties such as processing contracts and managing office documentation.
  • Manage corporate email accounts, network access, and mobile devices, liaising with service providers as necessary.
  • Plan and coordinate meetings, teleconferences, and events, ensuring smooth execution.
  • Assist senior management with calendar management, travel arrangements, and maintaining contacts.
  • Train new employees on company policies, procedures, and office technology.

Compliance & Quality Assurance:

  • Assist in obtaining and maintaining necessary bonds, insurance, licenses, certifications, and pre-qualifications.
  • Ensure all written materials meet quality standards, coordinating with the team for content review and approvals.
  • Record and manage documents with relevant governmental agencies, ensuring compliance with legal requirements.

Competencies:

  • Exceptional written and verbal communication skills, with proficiency in English.
  • Strong proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and internet research.
  • Experience with Dreamweaver, Flash, and Constant Contact is preferred.
  • Proven ability to work collaboratively within a team, solve problems, make decisions, and prioritize tasks effectively.
  • Creative thinker with the ability to articulate and implement innovative ideas.
  • High level of professionalism, discretion, and ability to maintain confidentiality.
  • Capable of lifting/carrying up to 20 lbs. and engaging in light physical activities.

Qualifications:

  • Bachelor's degree in Construction Management, Business Administration, Communications, Marketing, or a related field.
  • Minimum typing speed of 70 wpm with high accuracy.
  • Alignment with the company's core values: Diversity, Excellence, Passion, Integrity, Community, and Teamwork.


  • Atlanta, Georgia, United States Emory University Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to provide exceptional support to our leadership team at Emory University. As a key member of our administrative team, you will be responsible for providing administrative support, coordinating office operations, and ensuring the smooth day-to-day functioning of our...


  • Atlanta, Georgia, United States Rooms to Go Furniture Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to certain members of our leadership team and manage various tasks for our corporate office.Key Responsibilities:Provide administrative support to senior leadership, including calendar management, travel arrangements, and...


  • Atlanta, Georgia, United States American Express Full time

    Join Our Team at American ExpressAt American Express, we believe in empowering our employees to achieve their best. As part of our commitment to excellence, we are seeking an Administrative Coordinator to provide vital support to our leadership team within the Resy division.About the Role:The Administrative Coordinator will be responsible for delivering...


  • Atlanta, Georgia, United States Bristol Bay Shared Services (BBSS), LLC Full time

    Job SummaryBristol Bay Shared Services (BBSS), LLC is seeking a highly skilled Administrative Coordinator to provide exceptional support services for our team. As an Administrative Coordinator, you will be responsible for managing various administrative tasks, ensuring seamless office operations, and providing top-notch support to our staff.Key...


  • Atlanta, Georgia, United States Searchlogic Recruiting, LLC Full time

    Job OverviewWe are currently seeking a skilled Administrative Coordinator to support our team at Searchlogic Recruiting, LLC. This role is essential for ensuring the smooth operation of our office and providing high-level administrative assistance.Key Responsibilities:Handle a significant volume of documentation, including tax returns and related...


  • Atlanta, Georgia, United States Perfect Search Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Perfect Search. As an Administrative Assistant, you will play a critical role in ensuring the smooth day-to-day operations of our office.Key ResponsibilitiesOffice Coordination: Assist with the coordination and management of office activities,...


  • Atlanta, Georgia, United States USI Insurance Services, Inc. Full time

    Position OverviewThe Administrative Coordinator plays a vital role in ensuring the smooth operation of office activities and providing support to management. This position encompasses a variety of responsibilities aimed at enhancing productivity and efficiency within the organization.Key ResponsibilitiesCommunication Management: Handle incoming calls and...


  • Atlanta, Georgia, United States Cousins Full time

    About Cousins PropertiesCousins Properties is a leading real estate investment trust (REIT) that specializes in the development, acquisition, leasing, and management of high-quality office properties in the Sun Belt region. With a strong focus on customer service and operational excellence, Cousins Properties has established itself as a trusted partner for...


  • Atlanta, Georgia, United States Orkin Full time

    About the RoleOrkin, a leading pest management services company, is seeking an experienced Administrative Assistant to provide high-level administrative support to the Managing Director of National Accounts.Key ResponsibilitiesConfidentiality and Discretion: Maintain the confidentiality of all information and exercise discretion in handling sensitive...


  • Atlanta, Georgia, United States Airsept Inc Full time

    Job OverviewWe are in search of a dedicated and detail-oriented individual to fulfill the role of **Administrative Coordinator & Financial Clerk**. This position is essential in facilitating our operational processes by managing a range of administrative duties and ensuring precise financial documentation.Key Responsibilities:Administrative Coordination:...


  • Atlanta, Georgia, United States ATL Search Group, LLC Full time

    Job Summary:We are seeking a highly skilled and bilingual Administrative Assistant to support the President and CEO of ATL Search Group, LLC. As a key member of our team, you will be responsible for providing exceptional administrative support, managing executive calendars, and coordinating various tasks.Key Responsibilities:Manage the executive calendar,...


  • Atlanta, Georgia, United States Spelman College Full time

    Spelman College is in search of an Administrative Coordinator to deliver exceptional administrative assistance to the Vice President of Human Resources. The ideal candidate will oversee the VP's calendar, arrange meetings, manage sensitive information, and perform a variety of administrative tasks. The successful applicant should be meticulous, organized,...


  • Atlanta, Georgia, United States SearchLogic Recruiting LLC Full time

    Position OverviewAn experienced Administrative Coordinator is sought to join a thriving Private Equity firm. This role will provide essential support to the executive leadership, specifically the CEO. The ideal candidate will possess strong multitasking abilities and demonstrate a capacity to operate with minimal oversight.Key ResponsibilitiesCommunication...


  • Atlanta, Georgia, United States Rooms To Go Full time

    Job SummaryThis Administrative Coordinator will be responsible for providing administrative support to senior management and overseeing various tasks for the corporate office. This individual will perform a variety of administrative duties, providing daily support in transactional and general administrative processes to moderately complex tasks that demand a...


  • Atlanta, Georgia, United States Rooms to Go Furniture Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to certain members of our leadership team and manage various tasks for our corporate office.Key Responsibilities:Provide administrative support to senior leadership, including calendar management, travel arrangements, and...


  • Atlanta, Georgia, United States IK Hofmann Full time

    Job Description**About the Role**We are seeking a highly skilled and detail-oriented Administrative Assistant to provide comprehensive support to our President & CEO. This role requires a proactive, organized individual capable of managing various administrative tasks with discretion and professionalism.Key Responsibilities:Manage calendars, appointments,...


  • Atlanta, Georgia, United States Emory Healthcare Full time

    Job SummaryEmory Healthcare is seeking an experienced Administrative Assistant to provide high-level administrative support to our team. As an Administrative Assistant, you will be responsible for ensuring the smooth operation of our office, providing exceptional customer service, and maintaining accurate records.Key ResponsibilitiesProvide administrative...


  • Atlanta, Georgia, United States CKH Group Full time

    Job OverviewCKH Group is looking for a meticulous and efficient Office Administrator to enhance our organizational effectiveness. This role is pivotal in ensuring that our administrative functions run seamlessly and efficiently.Key Responsibilities:Maintain a tidy and organized office environment.Manage procurement of meals, supplies, and office...


  • Atlanta, Georgia, United States Marriott Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at The Westin Peachtree Plaza Atlanta. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Enter and retrieve information from...


  • Atlanta, Georgia, United States Emory Healthcare Full time

    Job SummaryEmory Healthcare is seeking an experienced Administrative Assistant to provide high-level administrative support to our team. As an Administrative Assistant, you will be responsible for ensuring the smooth operation of our office, providing exceptional customer service, and maintaining accurate records.Key ResponsibilitiesAdministrative Support:...