Furniture Industry Administrative Support
3 days ago
Universal Furniture Design is seeking an administrative assistant to support the daily operations of our Las Vegas office. This role involves providing exceptional support to our team, ensuring seamless communication, and maintaining a high level of organization.
The ideal candidate will possess excellent organizational skills, a strong attention to detail, and the ability to communicate effectively in both written and verbal communications.
Key Responsibilities
- Field inbound communications - Answer phone calls and route to the appropriate internal parties as needed.
- Coordinate scheduling - Set up meetings based on availability for both internal and external stakeholders.
- Organize internal resources - Maintain a library of textiles, laminates, and related products.
- Liaise with visitors - Act as the point person for office guests.
- Account Payables and Receivables - Process and track invoices, prepare estimates in a timely and accurate manner.
- Payroll - Facilitate the administration of company payroll process.
- General - Maintain processes to keep files and office supplies organized, updated, and accessible.
Requirements
- High school diploma
- 1-2 years experience as an administrative assistant, secretary, or receptionist preferred
- Experience or familiarity with custom furniture or interior design industry preferred
- Bi-lingual Spanish speaker would be helpful but not mandatory
- Strong organizational, communication, and time-management skills
- Proven ability to work in a fast-paced environment
- Positive, high-energy attitude
- Resourcefulness, Dependable, and Trustworthy
- Familiarity with general office equipment (i.e. printers, fax machines, projectors)
- Familiarity with Quickbooks
- Familiarity with Ariba and Coupa payment systems preferred
- Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
About Universal Furniture Design
Established in 2013 in Las Vegas, Universal Furniture Design LLC, was founded by owner Wanda Luna with the simple philosophy of providing quality products with superior craftsmanship and exceptional service. UFD specializes in manufacturing, re-upholstery, restoration, drapery, and refinishing services. In a few short years UFD Las Vegas has grown to provide services to the most prominent names throughout all facets of our local hospitality community to include; hotels, restaurants, bars, nightclubs, plus medical & residential properties.
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