Procurement Specialist

1 week ago

Albuquerque, New Mexico, United States Advanced Network Management Inc Full time
Job Description

Advanced Network Management Inc is seeking a skilled Procurement Agent to join our team.

About Us:

We are a leading IT consulting firm dedicated to delivering exceptional engineering excellence and customer service. Our specialties include designing, developing, and deploying solutions for enterprise networking, data center & cloud, collaboration, security, audiovisual, and Salesforce.

Our Benefits:

  • Competitive Salary
  • Comprehensive benefits package (Medical, Dental, Vision, Life Insurance, Short Term and Long-Term Disability)
  • Paid Time Off
  • 401K Plan
  • Flexible Spending Account
  • Employee Recognition Rewards
  • Career training geared towards professional growth

About the Role:

The Procurement Agent will be responsible for accurately entering and managing purchase order information in our company's ERP and CRM systems. This role requires ensuring that all data related to purchase orders is accurate, complete, and up-to-date. The agent will work closely with the order management, finance, and inventory teams to facilitate smooth procurement operations.

Key Responsibilities:

  • Accurately enter purchase order details into our procurement system
  • Ensure all information is correctly recorded, including product descriptions, quantities, prices, and supplier details
  • Update and maintain purchase order records, adjusting as necessary
  • Review purchase orders for accuracy and completeness before data entry
  • Coordinate with the CSR team to verify product specifications, pricing, and delivery dates
  • Process purchase orders in a timely manner to ensure smooth procurement and delivery processes
  • Verify the accuracy of data entered by cross-referencing purchase orders with supplier invoices and delivery receipts
  • Reconcile discrepancies between purchase orders, invoices, and inventory records
  • Work with the finance department to ensure proper alignment between purchase orders and payment processes
  • Communicate with suppliers and internal teams to clarify any issues related to purchase orders or data discrepancies
  • Provide support with cross-functional departments by managing and organizing purchase order documentation
  • Maintain accurate and organized records of all purchase orders, invoices, and related documents
  • Assist in audits by providing necessary documentation and reports related to purchase orders
  • Ensure that all data entry activities comply with company policies and procedures
  • Follow data entry best practices to minimize errors and maintain data integrity
  • Warehouse PTO backup as necessary
  • Other Duties as Necessary

Requirements:

  • High School Diploma or Equivalent
  • Proven experience in data entry, preferably in a purchasing or procurement environment
  • Proficiency in data entry software, spreadsheets (e.g., Microsoft Excel), and procurement systems
  • Excellent attention to detail and accuracy
  • Strong typing skills and the ability to input data quickly and efficiently
  • Proficiency in Microsoft Office Suite and experience with order management software/systems
  • Ability to work independently and as part of a team
  • Proactive in identifying and resolving issues
  • Ability to thrive in an environment of repetition with changing priorities
  • May require occasional lifting of material and supplies

Travel:

Occasional travel may be required for this position. Some projects may require out-of-the-area and overnight travel. Must have a valid driver's license and motor vehicle insurance. Must be able to travel overnight, as needed.

Advanced Network Management Inc is an equal-opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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