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Procurement Operations Leader

2 months ago

Worcester, Massachusetts, United States Complete Staffing Full time
Position: Procurement Supervisor

Key Responsibilities:
Serve as the primary contact in the absence of the Director, providing essential support for daily departmental oversight.

Collaborate effectively with the Payment Operations and Contract Manager to ensure timely payment of purchase orders and adherence to contract billing and administration as per established terms, policies, and applicable regulations.

Diagnose, document, and resolve intricate procure-to-pay (P2P) challenges from a functional, administrative, and operational viewpoint.
Act as the P2P Subject Matter Expert (SME), concentrating on process enhancement along with industry insights and applications in the following areas: Sourcing, Procurement, Accounts Payable, Travel, Reimbursement Expenses, and financial systems optimization.


Engage in departmental projects focusing on P2P strategies, support, and Enterprise Resource Planning (ERP) optimization related to Information Technology (IT) operations, business processes, security, and data integrity.

Review business and P2P processes, advising the department on system services available to enhance service delivery.
Conduct business analysis and draft clear, comprehensive functional requirements.
Identify and communicate P2P system bottlenecks and findings to senior management.
Provide general oversight to the Purchasing, Travel, and Reimbursement Administrator role, ensuring compliance with all procurement regulations.

Assist senior management in developing an organizational framework and cultivating the team to meet the objectives of the Procure to Pay transformation.

Lead the RFI, RFQ, RFP, and BID processes as necessary to support internal departments in sourcing and purchasing services, including the development of specifications and scope of services while ensuring optimal value procurements in compliance with relevant laws, guidelines, and prime contract terms.

Manage vendor negotiations, striving for the most advantageous pricing consistent with quality, quantity, and specifications standards.
Lead, support, and collaborate in interpreting vendor agreements and enforcing contract stipulations.
Coordinate with the Contract Manager in drafting contracts and amendments.

Qualifications:
Bachelor's degree in Business Administration, Procurement, Supply Chain, or a related field.
Experience in systems and process mapping.

A minimum of 5 years of professional experience in procurement, strategic sourcing, or contract management, including related systems operations.

Experience in municipal, educational, or medical procurement is essential.
Strong time management, research, and organizational skills, along with solid deductive reasoning and quantitative analysis capabilities.
Coachable, highly motivated, self-starter with a proactive and dynamic approach.
Proficiency in Microsoft Suite (Word, Excel, PowerPoint) and Google Docs, Sheets.
Ability to establish clear goals, develop Standard Operating Procedures, and effectively communicate them with procurement and accounts payable staff.