Executive Support Specialist

3 days ago


New York, New York, United States Supervest Full time
Job Overview

We are seeking a highly organized and proactive Executive Support Specialist to join our team at Supervest. This dual-role position will provide high-level administrative support to our executive team while taking on key human resources responsibilities.

Key Responsibilities:
  • Serve as the primary point of contact for the executive team, managing correspondence, scheduling meetings, and maintaining calendars.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries.
  • Prepare and edit documents, reports, presentations, and meeting materials.
  • Conduct research and compile data to support decision-making and strategic initiatives.
  • Manage expense reports and assist with budget tracking.
  • Foster effective communication within the executive team and across departments.

HR Support:
  • Assist in the recruitment process, including posting job openings, scheduling interviews, and coordinating communications with candidates.
  • Support onboarding and orientation for new hires, ensuring they are equipped with necessary tools and resources.
  • Maintain employee records and assist with updating HR databases.
  • Organize and track training programs and compliance requirements.
  • Address basic employee inquiries about HR policies, benefits, and procedures, escalating complex issues when necessary.
  • Help coordinate employee engagement initiatives such as events, team-building activities, and recognition programs.

Requirements:
  • Bachelor's degree in business administration or a related field (or equivalent experience).
  • 3+ years of experience as an Executive Assistant or in a similar role; HR experience is a plus.
  • Exceptional organizational skills and attention to detail.
  • Strong interpersonal and communication skills, with the ability to maintain confidentiality.
  • Proficiency in Microsoft Office Suite; familiarity with HR software/tools is preferred.
  • Ability to manage multiple priorities and thrive in a fast-paced environment.

What We Offer:
  • $80,000 - $100,000 per year, depending on experience.
  • Competitive benefits package.
  • Opportunities for professional growth and development.


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