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Invoice Processing Associate

2 months ago

Rochester, New York, United States Stericycle Full time

Position Title: Accounts Payable Associate

Requisition ID: 32903

Job Function: Finance

Career Area: Corporate Jobs

Location: Hamburg

Position Overview:

The Accounts Payable Associate plays a crucial role in supporting the Finance Team. This position is responsible for assisting in the preparation of accurate and timely financial packages for both period and year-end reporting, adhering to established guidelines and procedures. The incumbent will also provide essential support to the Branch Accountant.

This role is based in our Hamburg office and follows a hybrid work model. Proficiency in both English and German is required.

Key Responsibilities:

  1. Verify approved invoices for accuracy and completeness.
  2. Assist in the monthly reconciliation of vendor statements and follow up on any outstanding invoices.
  3. Enter invoices and expenses into the accounts payable sub-ledger to ensure timely processing in line with vendor terms and reporting schedules.
  4. Provide prompt assistance in resolving issues related to vendor invoicing, credits, and payments.
  5. Support clients in ensuring vendors are established accurately and promptly, meeting the organization’s customer service standards.
  6. Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, invoices, and expenses using both manual and computerized methods.
  7. Respond to vendor inquiries, maintain positive relationships, and address issues through effective communication with internal and external stakeholders.
  8. Manage allocation and account coding for consolidated billing, including credit card statements and telecommunication expenses.
  9. Prepare reports, maintain records, and handle correspondence related to the accounting function.
  10. Offer recommendations to enhance accounts payable efficiency across branches and corporate entities.

Qualifications:

Required: Completion of professional training in office administration.

Preferred: Skills in office management and accounting.

Proficiency in Microsoft Excel, Word, SAP, and Outlook.

Experience in account reconciliation is advantageous.

Familiarity with computerized accounts payable sub-ledger systems for invoice processing and cheque runs is preferred.

Strong communication and interpersonal abilities.

Highly organized with the capacity to thrive in a fast-paced, high-volume environment.

Adaptability to change is essential.

Ability to collaborate effectively within a team.

Experience in a highly confidential work environment is required.

A clean criminal records check is mandatory.

This description serves as a summary of the nature and level of work performed; it should not be interpreted as an exhaustive list of all responsibilities, duties, and requirements of the position. This document does not establish an employment contract, implied or otherwise, and does not guarantee any employment conditions. Stericycle is committed to accommodating individuals with disabilities and will consider requests for workplace accommodations in accordance with applicable laws and company policies.