Office Support Specialist
1 week ago
Position Summary
At Atria Home Care, we believe in the power of meaningful work. As an integral part of our team, you will have the opportunity to engage with the inspiring stories of our senior residents. We are dedicated to enhancing the future of senior living, and your role will be pivotal in achieving this mission.
Atria Home Care is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. We uphold a strict policy against any form of harassment or discrimination based on protected classifications.
Key Responsibilities
The Administrative Assistant will be responsible for a variety of administrative and office support tasks, including but not limited to:
- Document Preparation: Efficiently type and transcribe all necessary materials for the organization.
- Client Coordination: Manage client referrals and ensure timely communication with the New Business/Sales Coordinator.
- File Management: Organize and maintain client files using systematic filing methods.
- Reception Duties: Handle incoming calls, directing them to the appropriate personnel while providing a welcoming experience.
- Data Entry: Accurately input data into company systems and maintain tracking documents.
- Staffing Support: Assist the Scheduling Department with staffing coordination, ensuring availability for on-call duties.
- Employee Support: Aid the Agency Business Director with employee time tracking and new hire documentation.
- Visitor Management: Greet and assist on-site visitors, ensuring a professional and friendly atmosphere.
- Mail and Communication: Sort and distribute mail, manage communications, and maintain office supplies.
- Office Maintenance: Ensure the cleanliness and organization of the work area and reception space.
- Training Assistance: Support scheduled in-services and new hire orientations by managing attendance and materials.
Qualifications
- High School Diploma or equivalent required.
- Previous experience in an administrative role or related field is preferred.
- Strong written and verbal communication skills.
- Ability to perform basic mathematical calculations.
- Proficient in following detailed instructions and problem-solving in standard situations.
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