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Office Support Specialist

2 months ago

Great Neck, New York, United States Atria Home Care Full time
Job Overview

Position Summary

Atria Home Care is dedicated to fostering environments where our employees excel in their roles, while simultaneously enhancing the lives of our residents. We are committed to surpassing the expectations of those we serve daily by harnessing the unique skills of our team members to achieve collective success.

We offer a range of competitive compensation and exceptional benefits, including:

  • Paid holidays and personal time off
  • Annual rewards for service milestones
  • Comprehensive benefits package: Health, Dental, Vision, and Life Insurance
  • 401(k) plan with employer matching
  • Tuition assistance programs

* Benefits eligibility may vary based on employee classification; reward amounts may differ by location.


Key Responsibilities

The Administrative Assistant will perform various administrative and office support tasks as directed by the Agency Business Director, including but not limited to:

  • Typing and transcription of business-related documents.
  • Managing client referrals and ensuring they are directed to the appropriate personnel.
  • Maintaining and organizing client files using systematic filing methods.
  • Handling incoming calls and directing them to the correct department.
  • Inputting data into company systems and maintaining tracking documents.
  • Coordinating staffing schedules and being available for on-call duties as required.
  • Assisting with employee time tracking and new hire documentation.
  • Greeting visitors and managing on-site inquiries.
  • Sorting and distributing mail and other communications.
  • Maintaining office equipment and assisting staff with their use.
  • Performing general clerical duties such as filing, photocopying, and collating.
  • Collaborating with the Agency Business Director on procurement of office supplies.
  • Ensuring a clean and organized workspace.
  • Supporting training sessions and new hire orientations.
  • Carrying out additional tasks as assigned.

Qualifications

  • High School Diploma or equivalent required.
  • Experience in an administrative role or a related field; experience in community health is preferred.
  • Ability to read and understand basic instructions and correspondence.
  • Proficient in basic arithmetic operations.
  • Capable of following detailed instructions and solving straightforward problems.