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Executive Assistant to the CEO

2 months ago

Morris Plains, New Jersey, United States Mangone Law Firm Full time
Position Overview

Role: Executive Assistant to the CEO

About Us: Mangone Law Firm, LLC is a dedicated immigration law firm focused on assisting New Americans in achieving legal status in the United States. Our mission is to provide exceptional legal support while upholding the highest standards of efficiency and compassion.

Key Responsibilities:

  • Executive Support: Serve as the primary point of contact for the CEO, managing communications and acting as a liaison with staff and external parties.
  • Meeting Coordination: Organize and prepare for meetings, including agenda creation and logistical arrangements, ensuring the CEO is well-prepared.
  • Communication Management: Facilitate internal and external communications on behalf of the CEO, ensuring clarity and professionalism.
  • Email Oversight: Manage the CEO's email correspondence, prioritizing responses and organizing communications effectively.
  • Administrative Assistance: Provide support with scheduling, research, and document preparation to streamline operations.
  • Calendar Oversight: Maintain the CEO's calendar, coordinating appointments and deadlines efficiently.
  • Client Interaction: Assist in addressing client inquiries and documentation needs, contributing to our commitment to client service.
  • Project Support: Engage in various projects that align with our mission of supporting New Americans.
  • Clerical Duties: Perform clerical tasks, including typing letters, reports, and presentations as required.

Qualifications:

  • Education: Bachelor’s degree preferred.
  • Experience: 2-5 years in an administrative support capacity.
  • Skills: Exceptional organizational abilities, effective communication skills, attention to detail, and a commitment to continuous improvement.
  • Bilingual: Proficiency in both English and Spanish is required.
  • Technology Skills: Familiarity with office software and tools for efficient task management.

Benefits:

  • 401(k) Plan
  • Employer Contributions to 401(k)
  • Dental Coverage
  • Health Insurance
  • Life Insurance
  • Paid Time Off and Holidays