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Senior Executive Assistant

2 months ago

Columbus, Ohio, United States Gosh Enterprises Inc Full time

Senior Executive Assistant

About Us:

Gosh Enterprises Inc. is an innovative and fast-expanding organization that manages a diverse portfolio of brands:

  • Charleys: A globally recognized restaurant chain with over 847 locations, famous for its award-winning cheesesteaks.
  • Bibibop Asian Grill: A celebrated fast-casual dining concept with more than 60 locations, inspired by Korean cuisine.
  • Lenny's Grill and Subs: A quality-driven deli chain based in Memphis, operating over 61 locations.
  • Charleys Kids: A charitable initiative collaborating with global partners to provide essential resources and mentorship to underprivileged youth.
  • 58 Partners: A foundation dedicated to nurturing a generation of youth in faith and community.
  • Solar Planet: A service provider specializing in solar field advisory and installation.

Role Overview:

In the capacity of Senior Executive Assistant, you will provide critical support to our executive leadership team. This position requires a highly organized, self-motivated professional who can handle multiple responsibilities with discretion and confidentiality. Your duties will include managing executive calendars, coordinating travel, organizing meetings, and performing various administrative tasks.

Key Responsibilities:

Executive Support:

  • Oversee complex scheduling, prioritize meetings, and arrange travel logistics, including accommodations and itineraries for senior leaders.
  • Prepare and submit timely and accurate expense reports.
  • Draft, edit, and manage correspondence, reports, presentations, and other documentation, including the creation of PowerPoint presentations as necessary.
  • Handle sensitive information with the highest level of confidentiality and integrity.

Office Management:

  • Act as the primary point of contact for office visitors, ensuring a professional greeting and introduction.
  • Maintain inventory of office and kitchen supplies, ensuring a well-organized and stocked workspace.
  • Manage the flow of incoming and outgoing mail, including postal and courier services.
  • Provide notary services as required.

Meeting and Event Management:

  • Coordinate meetings by preparing agendas, securing venues, and managing logistics such as catering and audio-visual requirements.
  • Support the organization of company events, ensuring all details are executed flawlessly.
  • Assist with logistical needs, such as ordering meals or refreshments when executives are occupied.

Project Coordination:

  • Assist in the planning and execution of projects and initiatives, ensuring alignment with organizational goals and timely completion.
  • Collaborate with various departments to enhance workflow processes.

General Administrative Support:

  • Provide comprehensive administrative assistance to facilitate the smooth operation of the office and executive team.

Communication Duties:

  • Screen phone calls, manage mail, and summarize reports and memos for senior management.
  • Create executive-level presentations, compile data for reports, and perform data analysis.

Qualifications:

Education and Experience:

  • High School Diploma or GED required; an associate or bachelor's degree is preferred.
  • A minimum of 8 years of experience in executive-level support roles.
  • Demonstrated experience in planning and coordinating large-scale office events and meetings.

Skills and Competencies:

  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Exceptional written and verbal communication abilities.
  • Strong project management skills with the capacity to manage multiple priorities.
  • High degree of professionalism, confidentiality, and discretion.
  • Excellent organizational skills with a strong attention to detail.

Additional Qualifications:

  • Current Notary certification is preferred.
  • Familiarity with Microsoft 365 tools, including Teams, SharePoint, and OneDrive, is advantageous.
  • Ability to work collaboratively in a team environment and build strong relationships with senior management and external stakeholders.

Core Values:

  • Upholding the Vision, Mission, and Values of Gosh Enterprises.
  • Fostering a culture of trust and accountability that enables team members to excel.
  • Ensuring the financial health of our brands.