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Office Administrator
2 months ago
As a key member of the HGS Digital business operations team, the Office Manager will play a pivotal role in ensuring the smooth day-to-day functioning of our office operations.
Key Responsibilities:- Oversee office logistics, including supplies, IT, and vendor management.
- Coordinate and supervise administrative processes and housekeeping operations.
- Ensure compliance with regulatory standards, including ISO 9001, ISO 27001, HIPAA, GLBA, PWC, PCI, and other audit-related certifications.
- Collaborate with Building Administrators on site-related issues, including safety and inspection documentation.
- Implement and maintain safety protocols to safeguard against fire, theft, and emergencies.
- Provide emergency preparedness information and conduct presentations related to facility activities.
- Assist with audit preparedness and activities.
- Prepare incident reports and security-related event logs.
- Manage access for employees, visitors, contractors, and outsourced personnel, while maintaining visitor logs.
- Assist with office and conference room reservations.
- Greet guests and visitors, maintain a clean work environment, and answer phone calls.
- Receive, sort, and distribute incoming mail and deliveries.
- Handle confidential information with responsibility.
- Assist with administrative tasks, including copying, scanning, faxing, and note-taking.
- Support the Chief Executive Team with scheduling and calendar coordination.
- Contribute to planning and organization of company-wide events, social gatherings, and training sessions.
- Education equivalent to a bachelor's degree or equivalent work experience.
- Proficiency in MS Office, Adobe Acrobat, Zoom, and survey and scheduling tools.
- Ability to create and edit official documents and generate reports.
- Exceptional collaboration and influencing skills, with strong communication and interpersonal abilities.
- Capacity for strategic thinking and tactical execution priorities.
- Possess a growth mindset, with business and personal development.
- Creative problem-solving abilities.
- 1-3 years of relevant experience.
Travel Requirements: No travel required.
Pre-employment Requirements: Successful completion of a pre-employment drug screening and criminal background check.
