Office Administrator

5 days ago


South Lake Tahoe, California, United States CQ Partners Full time
Job Title: Office Manager

We are seeking a highly skilled and experienced Office Manager to join our team at Tahoe Family Hearing Clinic, PC. As a key member of our staff, you will be responsible for managing the day-to-day operations of our medical office, ensuring seamless patient care and exceptional customer service.

Key Responsibilities:
  • Manage patient scheduling, including confirming patient details and scheduling appointments in alignment with provider requirements
  • Foster patient satisfaction and improve clinic productivity
  • Insurance verifications & prior authorizations
  • Maintain and foster strategic vendor relationships
  • Maintain patient records & manage patient charts
  • Inventory management in electronic medical records system
  • Extensive customer service utilizing email, phone calls, text messages, and in-person interactions
  • Audiology aide: responsibilities include but are not limited to equipment troubleshooting, understanding different age appropriate testing philosophies, explaining testing instructions to patients and families in a concise manner, assisting audiologist / hearing aid dispenser with patient care and other office related functions, staging office for optimal patient care
  • Process hearing aid orders, cleanings, and repairs
  • HIPAA compliance and ethics
  • Assist operations with office management
  • Community outreach
Requirements:
  • Minimum 5 years of experience managing a medical office
  • Minimum 3 years sales or customer services experience
  • Proficiency in insurance verifications, authorizations, and other required patient benefit determination
  • Demonstrated experience building strong positive relationships with patients, strategic vendors, and community members
  • An ability to communicate verbally and in writing with utmost clarity
  • Proficiency with Microsoft Office suite of products
  • Proficiency with Google Suite of products
  • Applicant is expected to have extensive experience working with industry standard electronic medical records platform(s)
  • High School Diploma
  • Business school or Associate degree preferred
What We Offer:

We offer an hourly rate ($25-30 DOE), Health, Dental/Vision, flexible schedule, and deliver career growth opportunities.

Candidates must be authorized to work in the US for any employer.

We are an Equal Opportunity Employer.



  • South Lake Tahoe, California, United States Talmo & Associates, Inc Full time

    Job Overview**Position Title:** Administrative Support Specialist**Job Type:** Full Time**Work Schedule:** Monday to Friday, 9 AM - 5 PM, In-Office**Why Choose Us:**At Talmo & Associates, Inc, we prioritize our employees and foster a collaborative work atmosphere. This role presents an excellent opportunity for professional growth. After the initial...

  • Contracting Officer

    3 weeks ago


    South Lake Tahoe, California, United States InsideHigherEd Full time

    Job DescriptionJob Summary: We are seeking a highly skilled Procurement Director to join our team at InsideHigherEd. The successful candidate will be responsible for leading the procurement function, ensuring compliance with regulatory requirements, and developing strategic partnerships with vendors.Key Responsibilities:Develop and implement procurement...

  • Office Coordinator

    2 days ago


    South Lake Tahoe, California, United States TALMO & ASSOCIATES INC. Full time

    TALMO & ASSOCIATES INC. is seeking a highly skilled Office Assistant to join their team in the Stateline, Nevada area. This is a temporary to hire position with opportunities for growth and development. The successful candidate will be responsible for providing exceptional customer service, maintaining accurate records, and performing administrative tasks...


  • South Lake Tahoe, California, United States Vail Resorts Full time

    Job OverviewAs an Administrative Assistant for the Ski & Ride School, you will provide critical support to the management team and employees. This role requires a high level of organizational and time management skills, as well as the ability to maintain confidentiality and provide exceptional customer service.Key ResponsibilitiesCommunicate effectively with...


  • South Lake Tahoe, California, United States Barton Health Full time

    Position Overview:The Learning and Development Coordinator is responsible for managing the daily functions of training initiatives that promote a culture of continuous learning and professional growth within the organization. This role ensures adherence to compliance standards by overseeing program management and record-keeping in alignment with...

  • Office Administrator

    24 hours ago


    Lake Elsinore, California, United States Security Base Group Inc Full time

    Job Title: Office Manager/Sales/AccountingAt Security Base Group Inc, we are seeking a highly skilled and organized individual to fill the role of Office Manager/Sales/Accounting. This position is responsible for managing daily office operations, handling sales inquiries, conducting sales calls, and performing accounting duties.Key Responsibilities:Manage...

  • Office Administrator

    3 weeks ago


    Lake Forest, California, United States SERVPRO Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Leader to join our team at SERVPRO. As a key member of our leadership team, you will be responsible for overseeing the day-to-day operations of our office, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesLeadership and Management: Provide guidance...


  • South Lake Tahoe, California, United States InsideHigherEd Full time

    Job Summary:We are seeking a highly organized and detail-oriented individual to join our team as a General Staff Applicant Pool member. As a member of our team, you will provide administrative support to various departments and assist with a variety of tasks, including data entry, record maintenance, and general office work.Key Responsibilities:Provide...


  • Lake Isabella, California, United States Edward Jones Full time

    About the RoleWe are seeking a highly skilled and motivated Branch Office Administrator to join our team at Edward Jones. As a key member of our branch team, you will play a critical role in delivering exceptional client service and supporting the financial advisor in achieving their goals.Key ResponsibilitiesDevelop and maintain strong relationships with...


  • South Lake Tahoe, California, United States Bally's Dover Casino Resort Full time

    Job SummaryThe HR Coordinator will provide administrative support to the Human Resources department at Bally's Dover Casino Resort. This role will be responsible for maintaining general office and front counter areas, handling team member inquiries, and performing various administrative tasks.Key ResponsibilitiesProvide assistance in all areas of HR,...


  • South Lake Tahoe, California, United States InsideHigherEd Full time

    Job Title: General Staff Applicant Pool **Job Summary:** We are seeking a highly motivated and detail-oriented individual to join our General Staff Applicant Pool. As a member of our team, you will provide administrative support to various departments, assisting with tasks such as filing, data entry, and record maintenance. **Responsibilities:** * Assist...


  • South Lake Tahoe, California, United States Barton Health Full time

    Job SummaryBarton Health is seeking a highly skilled and organized Training Coordinator to oversee the day-to-day operations of our training programs. The ideal candidate will have a strong background in education and training, with excellent communication and interpersonal skills.Key ResponsibilitiesManage and maintain compliance with organizational...


  • South Lake Tahoe, California, United States Horizon Technologies Full time

    About the RoleWe are seeking a highly skilled and motivated Lawyer (m/f/d) to join our team in the Department of General Legal Affairs of the Legal Office.As a key member of our team, you will provide expert legal advice and support to the administrative leadership, specialist departments, and municipal council and its committees.Key ResponsibilitiesAdvise...


  • South Lake Tahoe, California, United States Barton Health Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Customer Service Representative to join our team at Barton Health. As a key member of our healthcare team, you will be responsible for providing exceptional customer service to patients, answering phone calls, and performing various administrative tasks.Key ResponsibilitiesProvide Exceptional...


  • South Lake Tahoe, California, United States Barton Health Full time

    Job SummaryBarton Health is seeking a highly skilled and organized Training Coordinator to oversee the day-to-day operations of our training programs. The ideal candidate will have a strong background in education and training, with excellent communication and interpersonal skills.Key ResponsibilitiesManage and maintain compliance with organizational...

  • Office Manager

    2 days ago


    Tahoe Vista, California, United States Tahoe Edgelake Beach Club Full time

    Job Title: Office ManagerWe are seeking a highly skilled and experienced Office Manager to join our team at Tahoe Edgelake Beach Club. As a key member of our management team, you will be responsible for providing a positive and productive work environment for employees, owners, and renters.Key Responsibilities:Manage day-to-day operations of the...


  • South Lake Tahoe, California, United States Barton Health Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Housekeeping Aide to join our team at Barton Health. As a Housekeeping Aide, you will play a critical role in maintaining a clean and safe environment for our patients, visitors, and staff.Key ResponsibilitiesPerform daily cleaning and disinfection of patient rooms, common areas, and...


  • South Lake Tahoe, California, United States Cortes Insurance Agency Inc Full time

    Job OverviewWe are seeking a friendly and professional Receptionist Coordinator to manage reception and administrative tasks at our agency. This position is essential for maintaining a welcoming environment for our clients.The successful candidate will possess a warm demeanor, along with a strong sense of responsibility, organization, and discipline. You...

  • Sheriff's Technician

    2 weeks ago


    South Lake Tahoe, California, United States County of El Dorado, CA Full time

    About the OpportunityWe are seeking a highly skilled and detail-oriented individual to join our team as a Sheriff's Technician. This role offers a unique opportunity to serve the community in a clerical capacity, providing law enforcement support to the Sheriff's Office and allied agencies.Key ResponsibilitiesPerform a variety of specialized legal and...


  • South Lake Tahoe, California, United States Barton Health Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Health Information Management Specialist to join our team at Barton Health. As a key member of our HIM department, you will play a critical role in maintaining the accuracy and integrity of our electronic health records.Key ResponsibilitiesChart Analysis and Management: Retrieve, verify, and...