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Property Manager

2 months ago

New York, New York, United States BLUMENFELD DEVELOPMENT GROUP, LTD Full time
Job Description

**Job Summary:**

We are seeking a highly skilled and experienced Property Manager to join our team at Blumenfeld Development Group, Ltd. The successful candidate will be responsible for the day-to-day operations of our commercial properties, ensuring that they are managed efficiently and effectively.

Key Responsibilities:

  • Property Performance:
    • Develop and implement annual operating budgets for our properties.
    • Monitor and analyze financial performance, ensuring that financial goals and budgets are met.
    • Oversee the efficient and cost-effective operation of our properties.
    • Create checklists for staff and third-party vendors to ensure compliance with company procedures.
    • Maintain a list of local and state requirements and permits.
    • Track all mandated sign-offs and ensure compliance.
    • Work with property consultants, managing outside vendors and maintenance contracts.
    • Meet with tenants regularly to address their concerns and needs.
    • Send out surveys to tenants to gather feedback and improve services.
    • Approve and code all property invoices.
  • Purchase Order:
    • Use the company's standard procurement process to issue purchase orders for property operations.
    • Prepare and process purchase orders and check requests on company software.
    • Prepare leveling sheets and requests for bids for annual maintenance contracts and capital items.
    • Review and organize all information related to specific work, vet contractors to ensure scope completeness, and classify work (e.g., CapEx, R&M, warranty).
  • Planning:
    • Develop an annual management plan and 5-year capital plan, including goals for the management department.
    • Review with support staff to ensure compatibility with overall goals and requirements.
    • Conduct annual and monthly reviews with staff.
    • Conduct one-on-one meetings with staff to review forecast of building issues.
    • Support property managers in implementing their plans.
    • Work with BDG Architecture and Construction to review, comment, and supervise tenant fit-out, base building, and site construction projects.
  • Leadership:
    • Hold group meetings with all staff and create backup between properties.
    • Set and articulate the direction for management practices.
    • Build and maintain effective working relations between property management staff and other BDG departments.
  • Inspections:
    • Use PM software to ensure all building equipment is defined in the system.
    • Create and implement schedules in the system.
    • Maintain the system to confirm all maintenance is done timely and correctly.
    • Conduct spot check inspections of all BDG properties, photo document same, note deficiencies, forward an action plan, and execute same in a timely fashion.
    • Establish and oversee all PM schedules and track their completion. Audit PM program including reporting.
  • Staff Development:
    • Provide a positive work environment for employees.
    • Provide on-the-job and formal management training and coaching, where needed, to improve skills.
    • Participate in the development of training plans consistent with BDG's needs.
    • Ensure that site and property office procedures are efficient, appropriate, automated where possible, and maximize computer resources.
  • Communication:
    • Meet with staff regularly and maintain a formal communication program for the management team.
    • Meet with the Director of Property Management regularly.
    • Meet with owners monthly to establish and plan for each portfolio.
    • Meet with tenants regularly.
  • Records:
    • Keep files organized and easy to track.
    • Use the company file system to ensure all files are shared throughout the company.
    • Keep bills and invoices together. Ensure that adequate records are well organized, maintained, and up to date on all the properties for which the PM is responsible. Ensure that adequate records are kept of communications with investors, owners, tenants, agencies, and clients.
  • Mechanical/Building Knowledge:
    • Have a general understanding of HVAC and boiler systems.
    • Have experience in elevator upgrades and maintenance contracts.
    • Have installed new roofs and have experience in maintaining warranty.
    • Have procured and implemented security contracts.
    • Having hands-on mechanical experience is a plus.
  • Requirements:
    • Excellent communication and interpersonal skills.
    • Detail-oriented and highly organized.
    • Strong customer service skills.
    • Skilled in time management and the ability to prioritize tasks.
    • Excellent critical thinking and problem-solving skills.
    • Weekend availability is a must.
    • 5+ years' experience.
    • Knowledge of Yardi, Site Comply, and DOB Now.

Company Benefits:

  • 401(k)
  • Medical
  • Dental
  • Life and Accidental Death Insurance
  • Short and Long-Term Disability Insurance
  • Flexible Spending Account
  • Health Reimbursement Account