HR Operations Assistant

5 days ago


Milwaukee, Wisconsin, United States Ascension Full time
Job Summary

We are seeking a highly organized and detail-oriented HR Operations Assistant to join our team at Ascension. As an HR Operations Assistant, you will play a critical role in supporting the day-to-day operations of the HR Department, ensuring the smooth functioning of HR operations, and representing HR and the organization to associates, new hires, and external parties.

Key Responsibilities
  • Assist with day-to-day operation of HR Department, facilitating the smooth functioning of HR operations, and representing HR and the organization to associates, new hires, and external parties.
  • Perform clerical functions in support of the HR department staff, including screening telephone calls and handling general inquiries, ordering and maintaining office supplies, distributing mail, and processing and monitoring invoices for payment.
  • Coordinate arrangements for meetings, local events, conferences, and workshops.
  • Prepare and coordinate meeting materials, presentations, and A/V materials.
  • Maintain assigned calendars and schedule meetings and conference calls.
  • Support administrative processes for new hire onboarding, including maintenance of I-9 forms.
  • Maintain confidentiality in handling highly sensitive information.
Requirements
  • Education: High School diploma equivalency or 1 year of applicable cumulative job-specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
About Ascension

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states. Our Mission, Vision, and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer, and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

We are an equal employment opportunity employer and welcome applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all associates and applicants for employment. We are a military-friendly organization and promote career flexibility and offer many benefits to help support the well-being of our military families, spouses, veterans, and reservists.


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