Administrative Coordinator
3 weeks ago
Courser is a rapidly growing IT company that provides technology services to businesses. We are seeking an experienced Executive Assistant to support our Senior Leadership team in Greenville, SC. This is a full-time position offering a competitive salary and benefits package.
About the Role:
As an Executive Assistant, you will provide administrative support to four on-site executives and three remote executives, including calendar management, communication, meeting coordination, travel arrangements, document preparation, project assistance, file and record management, expense tracking, office management, shipping and receiving, and confidentiality. You will work closely with internal and external stakeholders, ensuring effective time management and discretion when handling sensitive information.
Key Responsibilities:
- Executive Support: Provide administrative support to senior executives, including calendar management, communication, and meeting coordination.
- Calendar Management: Organize and manage executive schedules, including meetings, appointments, and travel arrangements.
- Communication: Serve as a liaison between executives and internal/external stakeholders, screening calls, emails, and requests.
- Meeting Coordination: Arrange and prepare for meetings, including setting up conference rooms, preparing agendas, compiling materials, and recording minutes.
- Travel Arrangements: Plan and coordinate domestic and international travel, including booking flights, accommodations, and ground transportation.
- Document Preparation: Prepare, edit, and format documents, reports, presentations, and correspondence with accuracy and attention to detail.
- Project Assistance: Assist with special projects and research tasks, ensuring timely completion and keeping executives informed of project status.
- File and Record Management: Organize and maintain files, records, and other important documentation, both physical and digital.
- Expense Tracking: Manage and submit expense reports and track reimbursements according to company policies.
- Office Management: Manage office and kitchen supplies, receive and welcome visitors, answer incoming phone calls, check and distribute mail, and coordinate with vendors for maintenance and cleaning of office.
- Shipping and Receiving: Manage receiving of packages, including entering information in customer ticketing system for tracking.
- Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
Requirements:
- Bachelor's degree in Business Administration, Communications, or related field (preferred).
- 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives.
- Proficiency with office productivity tools, including Microsoft Office Suite and calendar management software.
- Excellent written and verbal communication skills, with strong attention to detail.
- Highly organized and able to multitask effectively in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- Competitive salary and benefits package.
- Opportunities for growth and professional development.
- A dynamic and supportive work environment.
- The chance to work with a talented team of professionals.
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