Account Clerk

4 weeks ago

San Bernardino, California, United States St. Elizabeth's Medical Center Full time
Job Summary

We are seeking a highly organized and detail-oriented Account Clerk to join our team at St. Elizabeth's Medical Center. As an Account Clerk, you will be responsible for performing fiscal clerical work in connection with the calculation, examination, and reconciliation of fiscal records related to employee travel reimbursement, accounts payable and receivables.

Key Responsibilities
  • Examine employee travel claims monthly for accuracy and completeness, investigating and resolving discrepancies in employee address, amounts or items claimed.
  • Assign Operations (OPS) Vendor number# to new employees and accurately calculate amount of travel reimbursement in accordance with agency policy and procedures.
  • Enter travel claim expense information and process monthly, maintaining and filing travel claims and distributing reimbursement checks.
  • Process OPS/Purchase of Service (POS)/Revenue stop payment check requests and void requests, securing written confirmation letter from the bank within five days for stop payment check request and notifying requestor.
  • Calculate amount of funds to transfer between the Representative Payee Bank Account and the Operations Bank Account on a scheduled basis as per journal entry (J/E) updates generated by other units.
  • Prepare Consumer Fund Cash Transfer Form and forward to Finance Department for cash transfer twice a month.
  • File J/E updates and other OPS documents or reports accurately and on time, making proper disposition of cash receipts for the Operating fund and depositing all funds into proper accounts.
  • Prepare accounts payable input weekly, including checking and comparing vendor invoices, receiving reports, purchase orders, and determining account distribution.
  • Investigate discrepancies and resolve them in accordance with legal and administrative requirements and agency policy.
  • Complete input document, select proper GL account code, enter the accounts payable, assign accrual and disbursement journal entry number, date, and description.
  • Prepare manual journal entries, maintain journal entry log, and maintain and file all accounts payable.
  • Prepare monthly bank reconciliation for Flexible Spending Account (FSA) and Representative Payee Fund, and Investment Funds.
  • Prepare monthly cost allocations.
  • Compile, monitor, and research data related to vendors for the purpose of tracking expenditures, assisting in gathering records and documents for audit purposes.
  • May act as unit sponsor, training or orientating new staff in unit/other units, explaining agency policy to these employees, reviewing or correcting the work of others, establishing work sequence, timetable, or priorities for others, setting production goals, and giving staff general unit procedural information.
  • Assist in unit projects assigned by Manager.
  • Enter data into UFS and/or PC Network using a variety of software.
  • Use office equipment appropriately and keep it in good repair, keeping work area neat and orderly, observing all safety rules, working cooperatively and effectively with others, performing as a member of the team, answering questions, sharing expertise, and contributing to the harmony of the team.
  • Handle change well and be flexible and adaptable in dealing with interruptions, new priorities, and new assignments.
  • Maintain good attendance and punctuality, having good verbal and written communication skills, keeping manager informed of pending work, work in progress, and problems encountered.
  • Utilize agency's IT systems as assigned, maintaining security and following agency's protocol and procedures, rules, and requirements.
  • Attend training sessions as required.
  • Comply with and ensure program compliance with agency's Personnel Policies and Procedures.
  • Perform different or additional work as assigned.
Requirements
  • High school diploma or equivalent.
  • Twelve (12) months of clerical work is required.
  • Knowledge of Microsoft product applications.
  • Knowledge of office practices and procedures.
  • Knowledge of electronic data processing.
  • Ability to prepare reports.
  • Ability to use ten key/calculator proficiently.
  • Ability to read and interpret governmental regulations.
  • Must maintain a high level of confidentiality.
  • Full use of an automobile, possession of a valid California driver's license, and liability insurance for the minimum amount prescribed by law or ability to provide for independent transportation. Must have and maintain a safe driving record.
What We Offer

We are proud to offer a generous benefits package and employee perks, including a sign-on bonus, opportunities for professional growth and development, and a collaborative and supportive work environment.

Please click HERE to view our benefits package and employee perks.

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