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Front Office Support Specialist

2 months ago

New York, New York, United States Beacon Hill Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Front Office Assistant to join our team at Beacon Hill Inc. As a key member of our front office team, you will be responsible for providing exceptional support to our staff and visitors, ensuring a smooth and efficient work environment.

Key Responsibilities
  • Receive and direct visitors, couriers, and building management staff
  • Validate deliveries, including office equipment and pantry supplies
  • Provide assistance with office equipment and perform morning walkthroughs to ensure a safe and clean front office area
  • Assist with verifying reservations and room setup for meeting spaces and wellness room usage
  • Sort and distribute mail and packages
  • Oversee kitchen amenities and replenish pantry items daily
  • Prepare coffee and order pantry supplies
  • Organize and clean common areas
  • Verify catering and building access requirements
  • Liaise with building management and ensure quality services
  • Attend trainings and ensure compliance with emergency procedures
Requirements
  • B.A. or Associates degree preferred
  • 1-2+ years experience in an office environment
  • Friendly, approachable, and professional demeanor
  • Organized with strong attention to detail
  • Able to manage competing demands and priorities
  • Ability to maintain confidentiality
  • Reliable and dependable
  • Proficient with Microsoft Office, Excel, and Google Docs
Compensation and Benefits

DOE $20-$22/hr