Sponsored Programs Administrator

2 weeks ago

Richmond, Virginia, United States Commonwealth of Virginia Full time
Job Summary

The Commonwealth of Virginia is seeking a highly skilled Grants Research Administrator to join our team. As a key member of our Sponsored Programs Office, you will be responsible for providing administrative support for grants and contracts, ensuring compliance with regulations and policies.

Key Responsibilities
  • Assist with grant proposal processing tasks, including preparation of grant proposals, subcontract agreements, and contract documents.
  • Review funding opportunity announcements and assist faculty with budget development.
  • Perform monthly financial reconciliation of assigned sponsored program indexes.
  • Fulfill grant management responsibilities, including award review and setup, no cost extensions, prior approval requests, re-budgeting requests, and effort reporting.
  • Provide detailed review and analysis of award agreements and contract documents to maintain compliance with local, state, university, and federal regulations.
  • Assist faculty with grant financial reports and initiate the grant close-out process at the conclusion of research projects.
Requirements
  • Bachelor's degree in a related field and/or two or more years of experience in research administration.
  • Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at the Commonwealth of Virginia.
  • Knowledge and experience in working with grant and contract procedures.
  • Ability to apply and interpret university and federal policies, procedures, laws, and regulations concerning sponsored projects.
  • Open and collaborative style that encourages teamwork and cooperation.
  • Ability to work well under deadline pressures, exhibiting sound judgment without sacrificing accuracy or customer service.
  • Excellent computer skills in the use of MS Office, with emphasis on Excel spreadsheets and MS Word processing.
  • Knowledge of various electronic sponsor portal systems.
  • Ability to prioritize work and handle multiple priorities simultaneously.
  • Ability to reason, think logically, and analyze situations to achieve resolution of problems or concerns.
  • Demonstrated ability to research, investigate, analyze, and evaluate all project-related data regarding budgets and expenditures for each assigned project.
  • Exceptional communication, organization skills, customer service, and interpersonal skills.
  • Must have the ability to effectively and clearly answer inquiries of faculty, staff, and sponsors.
  • Knowledge of state and federal regulations related to research administration, including Uniform Guidance (2CFR200), and Cost Accounting Standards.
  • Must demonstrate an interest and willingness to learn the ins and outs of post-award grant administration.
Preferred Qualifications
  • Certifications such as Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), Certified Pre-Award Administrator (CPRA) or relevant certification in Project Management.
Physical and Cognitive Requirements

The successful candidate will be required to work in a fast-paced environment with multiple stimuli and frequent changes. The position requires excellent communication and interpersonal skills, as well as the ability to work well under deadline pressures.

The Commonwealth of Virginia is an equal opportunity employer and welcomes applications from diverse candidates. We offer a comprehensive benefits package and opportunities for career development and advancement.

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