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Oncology Data Specialist

2 months ago

Nashville, Tennessee, United States Vanderbilt University Medical Center Full time
Job Summary

We are seeking a highly skilled Oncology Data Specialist to join our team at Vanderbilt University Medical Center. As a key member of our cancer program, you will be responsible for ensuring the integrity and quality of cancer clinical research data.

Key Responsibilities
  • Knowledge and understanding of policies, procedures, and regulations governing cancer reporting, staging of disease, and coding of cancer.
  • Possesses a basic awareness of national and state regulations, including the National Cancer Reporting Act and the Tennessee Cancer Reporting Act.
  • Knowledge of COC standards in the collection of cancer data to aid and assist the cancer committee and cancer program in identifying and addressing deficiencies in patient care.
  • Knowledge and understanding of rules and regulations for analyzing specific cancer data into the oncology database.
  • Prepares and completes each abstract identified in accordance with federal, state, and institutional policies and procedures.
  • Identifies patients involved in clinical trials at VUMC and documents pertinent clinical data into patient abstracts.
  • Digests complex clinical information to determine if data entered into Metriq is accurate, complete, and valid.
  • Utilizes available resources and online tools for input of accurate information.
  • Identifies individual data errors and edits and provides case validation for 100% error-free data submission to the National Cancer Data Base and the Tennessee Cancer Registry.
  • Participates in quality improvement initiatives and assists with department quality assurance and improvement plans.
  • Knowledge of basic spreadsheet applications for data presentation.
  • Prepares spreadsheet reports as requested by the manager.
  • Possesses knowledge of computer basics for healthcare, including the use of the internet, software applications, and online tools.
  • Basic awareness of epidemiology, disease frequency, prevalence, and incidence rates.
  • Actively identifies and participates in training, education, and development activities to improve own knowledge and performance.
  • Maintains required certification to meet national accreditation standards.
  • Assumes responsibility for continuous learning and engages in a minimum of 15 hours of continuing education activities annually.
  • Attends in-services of professional associations and actively seeks new learning opportunities.
  • Represents the department and accredited cancer program at tumor boards.
  • Attends major multidisciplinary tumor boards as assigned by the manager and contributes information as needed.
  • Provides education regarding cancer staging guidelines for legislative and accreditation agencies as needed.
  • Serves as a resource for the cancer program for special projects and data requests.
Technical Capabilities

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At Vanderbilt Health, we support each other and encourage excellence among all who are part of our workforce.

High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities
  • Performs tasks that are typically routine that may impact team's performance with occasional guidance.
  • Utilizes some discretion and research to solve routine problems.
  • Applies knowledge of standards, established processes, and procedures that apply to your own job.
  • Provides guidance to entry-level co-workers.
Core Capabilities
  • Develops Self and Others: Continuously improves own skills by identifying development opportunities.
  • Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles, and develops relationships across areas.
  • Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner.
  • Serves Others with Compassion: Invests time to understand the problems, needs of others, and how to provide excellent service.
  • Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner.
  • Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support.
  • Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.
  • Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department.
  • Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service.
  • Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.
  • Makes Data-Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error.
  • Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.
  • Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.
  • Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.