Administrative Support Specialist

4 weeks ago

Berkeley, California, United States Bay Systems Consulting Inc. Full time
Job Description

As an Administrative Assistant III at Bay Systems Consulting Inc., you will provide comprehensive administrative support to ensure the smooth operation of our office. This role requires a high level of judgment and initiative, with a focus on delivering exceptional customer service and ensuring compliance with company policies and procedures.

Key Responsibilities:

  • Provide administrative support to senior management and other staff members, including scheduling meetings, preparing correspondence, and maintaining records.
  • Manage procurement processes, including submitting requisitions and tracking order status.
  • Process invoices and reimbursements, ensuring timely submission and accurate payment.
  • Coordinate hosted events, including planning, coordination, and tracking budgets and payments.
  • Manage travel arrangements and reimbursements for staff and guests.
  • Serve as backup timekeeper and property tracking support.
  • Provide front office support, including serving as the first point of contact for external and internal customers.
  • Be a resource to others, providing guidance and training on administrative procedures and policies.

Requirements:

  • Minimum 2-4 years of relevant administrative experience.
  • Excellent interpersonal and customer service skills.
  • Strong computer skills, including Microsoft Office and electronic mail.
  • Confidentiality and discretion skills.
  • Ability to work independently and as part of a team.
  • Proactive follow-through on tasks and communication of status updates.
  • Strong analytical and problem-solving skills.
  • Advanced written and verbal communication skills.

Working at Bay Systems Consulting Inc.

We are a dynamic and growing company that values our employees and provides opportunities for professional growth and development. If you are a motivated and detail-oriented individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.

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