Administrative Assistant
1 week ago
Job Summary
The Administrative Assistant - Operations Support will assist with the overall operation of the facility, providing administrative support to the Property Manager and other staff members. This role requires excellent communication and organizational skills, as well as the ability to work well in a team environment.
Responsibilities
- Provide administrative support to the Property Manager and other staff members, including filing, copying, faxing, scanning, and mailings.
- Conduct interviews for annual re-certification and complete re-certification related documents.
- Receive and prepare work orders and work order history files.
- Utilize Boston Post property management software or relevant waiting list programs.
- Create and update spreadsheets, fliers, reports, and other documents as requested.
- Manage schedules, including setting up appointments and reminders.
- Complete data entry and projects in a timely and accurate manner.
Qualifications
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
- Ability to read, write, and communicate effectively in English.
- A minimum of 2 years of administrative assistance experience.
- Professional demeanor with the ability to adapt to last-minute changes.
- Highly organized with the ability to prioritize to meet deadlines.
Benefits
- Medical, dental, and vision care; preventative medical care paid at 100%.
- Vacation leave of up to ten days per year in the first year.
- Up to 72 hours of sick time per year.
- Flexible Spending Accounts for Health Care and Dependent Care.
- Company-paid Life AD&D Long Term Disability.
- Free, confidential counseling through our Employee Assistance Program.
- Commuter benefit program.
- Discounts for AT&T and ClassPass.
- $50 annual Wellness Reimbursement.
- Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
Equal Opportunity Employer
The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.
-
Administrative Assistant
1 month ago
Berkeley, California, United States Best Equipment Company Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Best Equipment Company. The successful candidate will be responsible for performing a variety of administrative tasks, including scheduling appointments, greeting guests, and answering phone calls.Key ResponsibilitiesPlan and schedule appointments...
-
Executive Assistant
4 days ago
Berkeley, California, United States Activate Inc Full timeAbout Activate GlobalWe empower scientists to bring their research to market by providing the necessary resources and support.Our team is dedicated to creating a better future for all, and we are seeking an experienced Executive Assistant to join our team.The ideal candidate will have five to eight years of experience in an administrative role and be deeply...
-
Administrative Coordinator
4 weeks ago
Berkeley, California, United States LTD Global, LLC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide on-site support for our occupational health clinic in Berkeley. The ideal candidate will have experience working in a healthcare setting and a medical assistant background.Key ResponsibilitiesProvide administrative support to the clinic's Medical Director and...
-
Administrative Coordinator
4 weeks ago
Berkeley, California, United States Ready Set GO Therapy Inc Full timeAdministrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ready Set GO Therapy Inc. in Sausalito. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our pediatric therapy clinic.Key Responsibilities:Scheduling new and existing clients,...
-
Administrative Coordinator
1 month ago
Berkeley, California, United States The John Stewart Company Full timeJob SummaryThe John Stewart Company is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to the Property Manager and assist with the overall operation of the facility.Key ResponsibilitiesProvide administrative support to the Property Manager, including filing, copying,...
-
Administrative Support Specialist
4 weeks ago
Berkeley, California, United States LTD Global Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide on-site support for our occupational health clinic in Berkeley. The ideal candidate will have experience working in a healthcare setting and a medical assistant background.Key ResponsibilitiesProvide administrative support to the clinic's Medical Director and...
-
Portfolio Administrator
3 weeks ago
Berkeley, California, United States Resources for Community Development Full timeJob SummaryThe Portfolio Administrator will provide administrative and systems-related support to the Asset Management team at Resources for Community Development. This role will be responsible for a range of tasks, including corporate and portfolio administration, business analysis, and systems support and maintenance.Key ResponsibilitiesCorporate and...
-
Administrative Coordinator
4 weeks ago
Berkeley, California, United States Principal Consulting Group Full timeAbout the RoleWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Finance and Legal leadership team. This is a fantastic opportunity to join our team at Principal Consulting Group and contribute to the success of our organization.Key ResponsibilitiesManage calendars and coordinate team meetings to ensure...
-
Administrative Assistant
1 week ago
Berkeley, California, United States Mental Health Assn of Alameda County Full timeJob SummaryThe Mental Health Association of Alameda County is seeking an Administrative Assistant to provide general administrative support to the Patients' Rights Advocacy team. The successful candidate will work to set-up and maintain general business files, maintain the program's database, and produce mandatory statistical and demographic reports.Key...
-
Office Administrator
3 weeks ago
Berkeley, California, United States Best Equipment Company Full timeJob DescriptionWe are seeking a highly skilled and organized Office Administrator to support our team at Best Equipment Company.Key Responsibilities:Plan and schedule appointments and events to ensure seamless coordination.Provide exceptional customer service by greeting and assisting onsite guests with a smile.Answer inbound telephone calls in a...
-
Administrative Support Specialist
4 weeks ago
Berkeley, California, United States LTD Global, LLC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide on-site support for our occupational health clinic in Berkeley. The ideal candidate will have experience working in a healthcare setting and a medical assistant background.Key ResponsibilitiesProvide administrative support to the clinic's Medical Director and...
-
Portfolio Administrator
2 weeks ago
Berkeley, California, United States Resources for Community Development Full timeJob SummaryThe Portfolio Administrator will provide administrative and systems-related support to the Asset Management team at Resources for Community Development. This role will be responsible for a range of tasks, including corporate and portfolio administration, business analysis, and systems support and maintenance.Key ResponsibilitiesCorporate and...
-
Administrative Support Specialist
1 month ago
Berkeley, California, United States Bay Systems Consulting Inc. Full timeJob Title: Senior Administrative AssistantBay Systems Consulting Inc. is seeking a highly skilled and experienced Senior Administrative Assistant to join our team.Job SummaryWe are looking for a detail-oriented and organized individual to provide administrative support to our team. The successful candidate will be responsible for coordinating logistics,...
-
Administrative Support Specialist
2 weeks ago
Berkeley, California, United States Dr. Laura Petracek Full timeJob OpportunityDr. Laura Petracek is seeking a highly organized and detail-oriented Administration Assistant to support the daily operations of the company.Key Responsibilities:Develop and implement effective filing systems to maintain accurate and up-to-date recordsPlan and schedule appointments and events to ensure seamless coordinationDraft...
-
Administrative Support Specialist
5 days ago
Berkeley, California, United States LTD Global Full timeJob OverviewLTD Global is seeking an experienced Administrative Assistant III to provide comprehensive administrative support to our scientific and operations staff.Key ResponsibilitiesProvide departmental support, including travel arrangements, meeting scheduling, and procurement coordination.Ensure timely submission of procurement requisitions and track...
-
Property Administrator
3 weeks ago
Berkeley, California, United States OMERS Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Property Administrator to join our team at OMERS. As a key member of our property management team, you will provide critical support to our day-to-day operations, ensuring the smooth delivery of services to our tenants at our East Bay properties, primarily at Foundry31.Key...
-
Administrative Support Specialist
1 week ago
Berkeley, California, United States LTD GLOBAL, LLC Full timeJob SummaryWe are seeking an experienced Administrative Support Specialist to provide comprehensive administrative services to our organization. The ideal candidate will have a strong background in office operations and be able to work effectively in a fast-paced environment.The successful candidate will be responsible for providing administrative support to...
-
Administrative Support Specialist
4 days ago
Berkeley, California, United States Bay Systems Consulting Inc. Full timeJob DescriptionAs an Administrative Assistant III at Bay Systems Consulting Inc., you will provide comprehensive administrative support to ensure the smooth operation of our office. This role requires a high level of judgment and initiative, with a focus on delivering exceptional customer service and ensuring compliance with company policies and...
-
Administrative Support Specialist
2 weeks ago
Berkeley, California, United States Avanath Full timeAbout AvanathAvanath is a leading property management company dedicated to providing affordable housing solutions for the workforce. Our mission is to cultivate the American Dream by creating a positive experience for residents and staff alike.The RoleWe are seeking an Administrative Assistant to join our team. As a key member of our property management...
-
Administrative Support Specialist
2 months ago
Berkeley, California, United States Jessica McArdle - State Farm Agent Full timeJob OverviewWe are seeking a highly organized and detail-oriented professional to join our team as an Assistant Office Manager at Jessica McArdle - State Farm Agent. As a key member of our agency, you will play a vital role in supporting our business operations and providing exceptional customer service.Key ResponsibilitiesCustomer Relationship Building:...