Administrative Assistant

2 weeks ago


Aurora, Illinois, United States Penske Truck Leasing Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Penske Logistics LLC. As an Administrative Assistant, you will be responsible for maintaining pallet tracking, auditing driver logs and trip reports, and ensuring compliance with DOT regulations.

Key Responsibilities
  • Maintain accurate and up-to-date records of pallet tracking, driver logs, and trip reports
  • Conduct regular audits to ensure compliance with DOT regulations
  • Provide exceptional customer service and support to internal customers
  • Track and process return goods as directed by customers
  • Perform various administrative duties, including accounts payable/receivable, payroll, fuel reconciliation, and office supplies
  • Audit logs and trip reports to ensure accuracy and compliance
  • Maintain files and databases, and perform miscellaneous reporting tasks
  • Interface with drivers daily, assist with driver coverage of vacation and overflow freight, and maintain route books
  • Collaborate with the Safety team as required
  • Prioritize workload and adjust as needed to meet position requirements
Requirements
  • 2 years of general office experience required
  • 1 year of customer service experience required
  • High School diploma or equivalent required
  • Advanced computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint required
  • AS400 experience preferred
  • Regular, predictable, full attendance is an essential function of the job
Physical Requirements

The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.

While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.



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