Administrative Coordinator
4 days ago
Pavement Coatings Co., an employee-owned company and a leader in the Pavement Preservation industry, is seeking an experienced Administrative Assistant to join our team in our Sacramento branch.
About UsWe create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results. PCC is proud to be an equal opportunity workplace.
Job SummaryThe Administrative Assistant is responsible for providing support with the day-to-day administrative functions of the branch by creating and maintaining records, compiling reports, gathering and processing data, scheduling, coordinating, and office functions correlating to the established procedures and policies.
Key Responsibilities- Coordinates office activities and operations to secure efficiency and compliance to company policies
- Manages phone calls and correspondence (email, letters, packages, etc.)
- Prepares communications, such as memos, emails, invoices, reports, and other correspondence
- Assists with account collections, vendor setup, coding invoices, and matching of purchase orders
- Audits, reviews, and enters automated and manual timecards for payroll processing
- Creates and updates records and databases with personnel, financial, and other data
- Tracks stock of office supplies and Branch inventory of all material
- Submits timely reports and prepares presentations/proposals as assigned
- Outstanding communication and interpersonal abilities
- Understanding of union/non-union and prevailing wage payroll
- Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical and problem-solving
- Ability to work both independently and in a collaborative team-oriented environment
- Knowledge of Microsoft Outlook, Word, Excel, Relations Systems, LCP Tracker, Coins, and eCPR form application
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- A minimum of 3+ years of proven experience as an office administrator, office assistant, or relevant role
- High School Diploma/GED; Bachelor's Degree in Business Administration or relevant field is preferred
- High Volume environment
- Experience with Microsoft software such as Word and Excel
- ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
- 401K Retirement Benefits are extended to all Non-union employees.
- Health, Dental, and Vision as well as other supplemental health insurance.
- PTO
- Holiday Pay
- Opportunities for career advancement
- On the job training provided to all employees
- Work for an industry leader in various disciplines and markets
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel, or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk, and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell.
- The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability, or protected veteran status, or any other status or characteristic protected by federal, state, or local law.
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