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Legal Administrative Assistant

2 months ago

Montgomery, Alabama, United States Career Personnel Full time
Job Description

Esteemed Law Firm is looking for a dedicated professional to enhance their team.

Position Overview:

The Legal Administrative Assistant will play a crucial role in delivering extensive administrative and clerical support to litigation attorneys and partners. This position requires exceptional organizational abilities, strong communication skills, and the capacity to juggle multiple responsibilities in a dynamic environment.

Key Responsibilities:

  • Document Management: Create, modify, and format legal documents, such as pleadings, motions, briefs, and discovery materials, ensuring precision and adherence to court regulations and timelines.
  • Case Organization: Maintain and structure case files, both electronic and physical, ensuring all documents are accurately filed and readily accessible.
  • Court Submissions: Assist with both electronic and manual court submissions, ensuring timely filing of all documents in compliance with relevant court requirements.
  • Appointment Coordination: Organize and schedule meetings, depositions, hearings, and court appearances, effectively managing the attorneys' schedules.
  • Written Communication: Draft, review, and manage correspondence, including emails, letters, and memos, ensuring clarity and professionalism.
  • Client Relations: Act as a point of contact between clients, courts, opposing counsel, and other stakeholders, managing inquiries and relaying messages as necessary.
  • Financial Administration: Support billing processes, including time tracking, invoice preparation, and expense management.
  • Legal Research: Conduct preliminary legal research and gather pertinent information for cases under the supervision of attorneys.
  • General Office Duties: Perform routine office tasks, including answering calls, photocopying, scanning, and managing supply orders.

Qualifications:

  • Education: High school diploma or equivalent required; an Associate's or Bachelor's degree in a relevant field is preferred.
  • Experience: A minimum of 3-5 years of experience as a legal administrative assistant or in a comparable role within a law firm.
  • Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), legal document management systems, and electronic court filing platforms.
Company Overview

With over 50 years of expertise, Career Personnel specializes in staffing solutions, providing qualified temporary, temporary-to-hire, direct-hire, and contract candidates for businesses in the Montgomery and Birmingham regions.

If you are a motivated, skilled, and diligent individual seeking the right opportunity, or a human resources professional looking for the ideal candidate for your organization, Career Personnel can assist you in navigating the path to professional advancement.