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Assistant Controller

1 month ago

Cambridge, Massachusetts, United States Harvard University Full time
About the Role

The Assistant Controller will play a critical role in maintaining the financial, accounting, and administrative strategies within the Campus Services Operating Unit. This position will manage all accounting functions, processes, and procedures that support the diverse CS businesses within the University environment.

Key Responsibilities
  • Manage the closing of the books on a monthly, quarterly, and annual basis for a large, complex, and diverse portfolio of work that includes significant assets and liabilities across multiple lines of business.
  • Manage and lead a team of accounting, payroll, and accounts payable professionals, providing coaching and development to ensure a high level of customer service and quality work.
  • Responsible for ensuring all daily transactional support, including journal entries, invoices, and PCARD program administration, are performed accurately and timely.
  • Responsible for complex payroll, ensuring accuracy and compliance across various payroll systems and union agreements.
  • Assist with the integration and coordination of multiple operating systems with accounting processes, including Oracle, Yardi, Maximo, Kronos, and Momentus.
  • Provide oversight for fixed asset administration, including providing accounting guidance on capitalizing assets and projects, analyzing, impairing, and disposing of obsolete assets, monthly accounting, and the bi-annual physical inventory process.
  • Provide oversight for a variety of tax matters, including oversight for a complex real estate portfolio spanning multiple jurisdictions and continuous review and updating of business practices that ensure adherence to federal, state, and local tax policies.
  • Ensure compliance with established University controls by working both locally and centrally to periodically test and update local accounting, processes, policies, and procedures.
  • Develop related policies and controls to ensure compliance with unique financial situations under the responsibility of Campus Services as well as managing the financial intersection of Campus Services owned and managed business applications and Oracle/Peoplesoft.
Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits
  • Paid Time Off: 3-4 weeks of accrued vacation time per year, 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary caregivers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources, including on-campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes, and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts, and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services and cultural and leisure activities throughout metro-Boston.