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Departmental Support Specialist
2 months ago
Touro University New York is seeking a highly organized and detail-oriented Administrative Coordinator to support the Department of Practicum Development. The successful candidate will provide administrative support to the department, including the Director, Associate Director, and Assistant Director.
Key Responsibilities- Manage and maintain student placement records in the SONIA database.
- Coordinate and facilitate student placements, including allocating students to their placements, practicum instructors, and liaisons.
- Prepare and send student communications throughout the academic year.
- Organize and coordinate student placement information, including practicum registration forms, resumes, and employment-based agreements.
- Review practicum registration forms for completeness and follow up with students as needed.
- Provide support to students, practicum instructors, and liaisons regarding their use of the SONIA database.
- Coordinate and manage practicum agency affiliation agreements with the legal department staff.
- Manage and maintain certificates of insurance for practicum agency partnerships.
- Manage payments for adjunct professors and practicum department staff.
- Support the development and maintenance of the Practicum Manual.
- Bachelor's degree preferred.
- Minimum 3 years of administrative support experience required.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent communication and customer service skills.
- Ability to work independently and as part of a team.
- Ability to prioritize tasks and manage multiple projects simultaneously.
The successful candidate will work in a fast-paced environment and will be required to lift up to 5 pounds. Extensive use of computers and time sitting and standing are also expected.
