Administrative Support Specialist

4 weeks ago


New York, New York, United States Mount Sinai Health System Full time

Job Summary

The Administrative Support Specialist provides administrative support services for one or more individuals, a department, or a division. This role assists the supervisor in routine personnel, budget, and other operational details.

Responsibilities

  • Serves as an intermediary between the supervisor and other departmental staff by transmitting written and oral requests, messages, and instructions.
  • Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.
  • Assists in the planning and logistical coordination of meetings and office activities, forums, and conferences.
  • Reviews and revises brochures, announcements, or other informational items regarding program and/or departmental operations.
  • Prepares minutes of meetings, agendas, correspondence, statistical reports, tables, and other documents and transcribes dictation as needed.
  • Prepares and follows up on purchase orders, change orders, check requests, and petty cash vouchers.
  • Makes travel arrangements and accommodations.
  • Screens and prioritizes all incoming mail for needed action and follow-up.
  • Responds to mail where appropriate or distributes mail requiring attention to the appropriate individual(s).
  • Screens telephone calls, answers routine inquiries, or refers the caller to the appropriate individual for response.
  • Maintains employee and/or patient files.
  • Assists in processing payroll and/or maintaining the PTO system for the department.
  • Tracks expiration dates of staff professional licensure and notifies staff of upcoming license expiration dates to prevent suspension.

Qualifications

  • Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
  • 2-3 years administrative or medical office experience required.

About Us

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together.



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