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Executive Assistant to Key Family Members
2 months ago
Arcadia Development Co. is a family-owned company with a rich history of over 60 years in San Jose. We specialize in real estate development and property management, while also being passionate about making a positive impact on the community through philanthropic efforts.
Job SummaryWe are seeking an exceptional Executive Assistant to provide comprehensive administrative and personal support to key family members. The ideal candidate will be a skilled organizer, excellent communicator, and dependable professional who thrives in a dynamic environment.
Key Responsibilities- Administrative Support: Coordinate calendars, manage contacts, attend zoom meetings, handle communications, maintain confidential files, and oversee expense reports.
- Meeting Coordination: Organize logistics, prepare board packets, and ensure timely dissemination of information.
- Project Management: Assist in planning and execution of special projects, track progress, and provide research and analysis.
- Liaison: Serve as a primary point of contact between family members and internal/external stakeholders.
- Personal Assistance: Support household maintenance, personal errands, and coordinate personal events.
- Bachelor's degree or equivalent experience in a related field.
- Minimum of 7 years of experience in an executive assistant or similar role, preferably in the non-profit sector.
- Proficiency in Microsoft Office Suite and other relevant software.
- Familiarity with non-profit governance and operations.
- Project management experience and skills.
- Highly organized and able to manage multiple tasks.
- Excellent communicator with strong verbal and written skills.
- Detail-oriented and thorough in completing tasks.
- Culturally competent and respectful of diversity.
- Proactive and able to anticipate needs.
- Discreet and trustworthy with sensitive information.
- Adaptable and flexible in a changing environment.
- Problem-solver with strong analytical skills.
- Dependable and reliable in delivering high-quality work.
- Tech-savvy and proficient in using various software applications.
- Professional and polished in all interactions.
- Exceptional time management skills and ability to meet deadlines.
- Team player with a positive attitude and strong work ethic.
- Comprehensive benefits package including health insurance, retirement plans, and paid time off.
- Opportunities for professional development and growth.
- A collaborative and supportive work environment with a focus on employee well-being.
The pay range for this position is expected to be $90,000 - $110,000 per year, plus an annual discretionary bonus plan.
