Accounting Clerk
1 month ago
Flyspace Productions is a dynamic event management and production company based in Pittsburgh, PA. We specialize in creating unforgettable experiences for our clients, from city-wide festivals to private dinners and everything in between.
Job SummaryWe are seeking an experienced Accounting Clerk to join our administrative team in a full-time capacity. This role will report to the Controller and assist with day-to-day finance operations and company support.
Key Responsibilities- Review and verify invoices for accuracy
- Enter and upload invoices into the accounting system, ensuring proper classification
- Prepare and process checks for payment
- Ensure timely payments to vendors and maintain good relationships with them
- Handle payment inquiries and resolve discrepancies, escalating to upper management as needed
- Issue client invoices and monitor for payment, following up as needed
- Set up client accounts in the accounting software
- Monitor the Accounts Receivable inbox for quotes to be converted to invoice, converting quotes into invoices once received (including proper classification and class structure)
- Issue invoices to clients
- Follow up on outstanding client invoices, including making collection calls and emails, escalating issues to upper management as appropriate
- Maintain accurate and organized records of all accounts payable transactions
- Run ad hoc reports as needed
- Collaborate with other departments on financial matters, including operations and Human Resources
- Support the accounting team with additional tasks as needed
- Associate's degree in Accounting, Finance or related field
- One (1) to three (3) years of experience in Accounts Payable/Receivable, bookkeeping, or related experience
- Familiarity with accounting software, preferably QuickBooks
- Proficiency in Microsoft Office Suite, Google Workspace
- Must be over 18
- Must be able to legally work for this company in the United States
This role will report to our main offices, and is an in-person position that typically works Monday through Friday during daylight hours.
Employee must sit, stand, and walk for extended periods of time.
Employee may operate in an office setting, and be required to use a computer with keyboard, telephone or handheld mobile device for extended periods of time, and office machinery as needed.
Employee must be able to read, see, hear, and speak English.
Employee must be able to independently travel to office location.
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