Accounting Clerk
3 days ago
Flyspace Productions is a dynamic event management and production company based in Pittsburgh, PA. With a strong focus on community engagement, we strive to deliver high-quality events and projects that bring people together. Our team is passionate about creating unforgettable experiences, and we're seeking a skilled Accounting Clerk to join our administrative team.
Job SummaryWe're looking for an experienced Accounting Clerk to assist with day-to-day finance operations and company support. The successful candidate will have excellent time management skills, experience working with QuickBooks and accounting software, and a firm understanding of accounting basics. This is a full-time position that requires reporting to our main offices, located on the Northside, regularly.
Key Responsibilities- Review and verify invoices for accuracy
- Enter and upload invoices into the accounting system, ensuring proper classification
- Prepare and process checks for payment
- Ensure timely payments to vendors and maintain good relationships with them
- Handle payment inquiries and resolve discrepancies, escalating to upper management as needed
- Issue client invoices and monitor for payment, following up as needed
- Set up client accounts in the accounting software
- Monitor the Accounts Receivable inbox for quotes to be converted to invoice, converting quotes into invoices once received (including proper classification and class structure)
- Issue invoices to clients
- Follow up on outstanding client invoices, including making collection calls and emails, escalating issues to upper management as needed
- Maintain accurate and organized records of all accounts payable transactions
- Run ad hoc reports as needed
- Collaborate with other departments on financial matters, including operations and Human Resources
- Support the accounting team with additional tasks as needed
- Associate's degree in Accounting, Finance or related field
- One to three years of experience in Accounts Payable/Receivable, bookkeeping, or related experience
- Familiarity with accounting software, preferably QuickBooks
- Proficiency in Microsoft Office Suite, Google Workspace
- Must be over 18
- Must be able to legally work for this company in the United States
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