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Executive Office Manager
2 months ago
Location: La Plata, MD
Job Type: Full-Time
Job Number: FY25-11
CSM Division: Division of People, Culture, and Equity
CSM Department: PCE Admin
Position Summary
The College of Southern Maryland (CSM) is a prestigious institution recognized for its commitment to student success and community engagement. As an Executive Assistant to the Vice President of People, Culture, and Equity (VPPCE), you will play a crucial role in ensuring the smooth operation of the division, which includes Payroll, Total Rewards, Talent Acquisition, Employee Relations, and Organizational Development.
Key Responsibilities:
1. Administrative Support (40%):
- Oversee and organize the VPPCE's calendar, managing meetings, appointments, and travel logistics.
- Prioritize and screen incoming communications, responding or redirecting as necessary.
- Draft and refine correspondence, reports, presentations, and various documents.
- Maintain confidential files and records with the utmost discretion.
- Assist in supporting the Board of Trustees Benefits and Compensation Board Sub-Committee by coordinating meetings and maintaining committee materials.
- Manage budget-related tasks, including requisitions and purchase orders, while resolving discrepancies independently.
- Update and maintain HR contact lists and departmental mailing lists.
2. Meeting Coordination (20%):
- Prepare materials for meetings, including agendas and minutes.
- Arrange logistics for on-site and off-site meetings and events.
- Track follow-up actions from meetings to ensure timely completion.
- Assist in planning and hosting special events.
3. Project Management (10%):
- Support the planning and execution of HR projects and initiatives.
- Conduct research and compile data for HR reports.
- Monitor project timelines to ensure objectives are met.
4. Communication and Liaison (10%):
- Act as a point of contact between the VP of HR and various stakeholders.
- Facilitate communication within the HR department and across the organization.
- Respond to inquiries and provide information as needed.
5. Travel and Expense Management (10%):
- Coordinate travel arrangements for the VP of HR.
- Prepare and submit expense reports in compliance with policies.
6. Confidentiality and Discretion (10%):
- Handle sensitive information with confidentiality and integrity.
- Ensure compliance with institutional policies and procedures.
Minimum Education and Training:
- Associate degree required.
- Five years of experience in office or administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Preferred Education and Experience:
- Bachelor's degree preferred.
- Experience in human resources is advantageous.
Knowledge, Skills, and Abilities:
- Ability to work independently and adapt to a dynamic environment.
- Strong organizational and time management skills.
- Exceptional communication skills, both verbal and written.
- Proficient in customer service and engaging with diverse populations.
Physical Demands:
The role involves sedentary work, requiring occasional exertion of up to 10 pounds of force.
Work Environment:
Work is conducted in a secure and safe environment, characterized by a fast-paced atmosphere and a diverse range of responsibilities.
Join the College of Southern Maryland and contribute to a vibrant educational community that values growth and excellence.
