Operations Coordinator
4 weeks ago
About the Role
We are seeking a highly motivated and organized professional to join our operations team at Friends of the Children. The Operations Coordinator will play a critical role in supporting the ongoing operations of the organization, ensuring that all functions are running optimally.
Key Responsibilities
- Organizational Support (50%):
- Serve as the first point of contact for visitors and callers, directing them to the appropriate person for assistance.
- Maintain the organization-wide calendar.
- Develop and maintain office procedures, including effective filing systems.
- Distribute month-end reports to leadership, including expense, credit card, and time reports.
- Distribute mail and order office supplies.
- Manage vendors for IT and facilities, including Convergence, T-Mobile, GPS, and building management.
- Complete other projects as assigned.
- Facilities (20%):
- Responsible for day-to-day facilities management, serving as the staff contact for all facility needs.
- Manage facilities operations, including scheduling meeting rooms.
- Develop systems for staff to communicate schedules and ensure rooms are set up for programs and events.
- Research, select, and manage contractors as needed.
- IT (30%):
- Set up computers and phones, install software, and manage email accounts.
- Troubleshoot IT problems, serving as the in-house desktop support person for simple tech issues.
- Work with the IT support firm, operating as the initial point of contact for staff on technology issues.
- Monitor the IT firm's work and manage tickets.
- Manage the coordination of phone and internet service vendors for the organization.
- Initiate new ideas for systems that could increase efficiency and enhance the use of technology for staff.
Requirements
- A minimum of three years' experience in an administrative or operations position.
- A valid Illinois driver's license, own vehicle, and safe driving record.
- Ability to cultivate and sustain relationships and work effectively with a wide variety of constituencies.
- Ability to represent the organization effectively and professionally to a wide variety of audiences.
- Ability to analyze, develop, propose, implement, and sustain solutions.
- Ability to solve problems, work in a team environment, manage several issues concurrently, and meet deadlines in a fast-paced, dynamic work environment.
Preferred Qualifications
- Completion of two years of college or more.
- Familiarity with nonprofit organizations.
- Basic knowledge of fundraising and events.
- Database experience.
- Experience working with children and families.
Compensation
Salary: $53,000
Competitive benefits, including health insurance, life insurance, 3 weeks of paid vacation, and 2 weeks of paid sick time per year.
We also offer a 401K Program with employer matching up to 4% after the initial 90 days of employment.
-
Operations Coordinator
4 weeks ago
Chicago, Illinois, United States LIFT Full timeJob DescriptionJob Title: Operations CoordinatorJob Summary:LIFT is seeking an experienced Operations Coordinator to support the smooth operation of our regional office and provide essential support to our program team. As the first point of contact for parents enrolling in our programs, this highly organized and detail-oriented individual will be...
-
Operations Coordinator
3 weeks ago
Chicago, Illinois, United States Illinois Network of Charter Schools Full timeJob Title: Operations CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Operations Coordinator to support our office and Executive team. The ideal candidate will have excellent communication and interpersonal skills, with the ability to work effectively with all levels of clients, including executives and school leaders.Key...
-
Operations Coordinator
4 weeks ago
Chicago, Illinois, United States LIFT Full timeJob DescriptionJob Title: Operations CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Operations Coordinator to support our team in managing program operations and ensuring efficient office functionality.Main Responsibilities:Manage all screening and intake processes, overseeing resources such as the Coaches' Corner and member...
-
Operations Coordinator
4 weeks ago
Chicago, Illinois, United States Northwestern Memorial Healthcare Full timeJob DescriptionAt Northwestern Medicine, we are committed to delivering exceptional patient care and service. As an Operations Coordinator, you will play a vital role in ensuring the smooth operation of our Invasive Cardiology department.The Operations Coordinator is responsible for providing essential support to the department staff, including patient care...
-
Operations Coordinator
1 month ago
Chicago, Illinois, United States Beth Interactive Full timeAbout the RoleBeth Interactive is seeking a highly organized and detail-oriented Operations Coordinator to support business operations. As a key member of our team, you will work closely with the COO to ensure the smooth execution of daily tasks and projects.Key ResponsibilitiesOffice Management: Coordinate team travel, plan and execute team events, manage...
-
Operations Coordinator
4 weeks ago
Chicago, Illinois, United States Illinois Network of Charter Schools Full timeJob Title: Operations CoordinatorJoin the Illinois Network of Charter Schools team as an Operations Coordinator, supporting the office and Executive team with administrative tasks, data management, and project coordination.Key Responsibilities:General Office Management and Administrative Support (50%):Provide high-level administrative support to the Chief...
-
Operations Coordinator
4 weeks ago
Chicago, Illinois, United States Illinois Network of Charter Schools Full timeJob SummaryWe are seeking a highly organized and detail-oriented Operations Coordinator to support our office and Executive team. The ideal candidate will possess excellent communication skills, a strong commitment to confidentiality, and a proactive approach to problem-solving.The Operations Coordinator will serve as the face of the INCS office, providing...
-
Operations Coordinator
4 weeks ago
Chicago, Illinois, United States Cargolux Full timeThe Operations Representative at Cargolux is responsible for supervising and coordinating station activities related to ground and flight operations. Key tasks include ensuring the correct execution of freight acceptance and handling, as well as compliance with safety and security regulations.Key ResponsibilitiesSupervise all operations processes of the...
-
Operations Coordinator
4 weeks ago
Chicago, Illinois, United States Pinpoint Precision Full timeJob OpportunityWe are seeking a highly motivated and organized Operations Assistant to join our team at Pinpoint Precision. As a key member of our leadership squad and engineering heroes, you will be responsible for providing administrative support, database management, scheduling, and coordination.ResponsibilitiesProvide administrative support to the...
-
IT Operations Coordinator
4 weeks ago
Chicago, Illinois, United States Blue River PetCare Full timeJob SummaryThe Information Technology Field Operations Coordinator is a critical member of Blue River PetCare's IT team, responsible for coordinating IT operations and managing projects across our nationwide network of veterinary clinics. This role is central to driving the company's growth by ensuring the smooth operation of IT infrastructure, overseeing...
-
Administrative Operations Coordinator
2 weeks ago
Chicago, Illinois, United States 2IM Group, LLC Full timeWe are seeking a skilled Administrative Operations Coordinator to lead and support our administrative operations. This position provides a comprehensive benefits package, including paid time off, medical, dental, and vision insurance, long-term disability, short-term disability, life insurance, and a 401K plan.Job Overview:An Administrative Operations...
-
Operations Coordinator
4 weeks ago
Chicago, Illinois, United States Illinois Network of Charter Schools Full timeJob Title: Operations CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Operations Coordinator to support our office and Executive team. The ideal candidate will possess excellent communication skills, a strong commitment to confidentiality and discretion, and a proactive approach to problem-solving.Key Responsibilities:Provide...
-
Operations Coordinator
3 weeks ago
Chicago, Illinois, United States Illinois Network of Charter Schools Full timeJob Title: Operations CoordinatorWe are seeking a highly organized and proactive Operations Coordinator to support our office and Executive team at the Illinois Network of Charter Schools. The ideal candidate will possess excellent communication skills, a strong commitment to confidentiality and discretion, and a deep understanding of our mission to improve...
-
Operations Coordinator
3 weeks ago
Chicago, Illinois, United States Karam Foundation Full timeJob OverviewKaram Foundation is seeking a highly skilled and motivated Operations Coordinator to join our team. As a key member of our operations team, you will play a pivotal role in driving the success of our finance, human resources, and development efforts.This is an exciting opportunity to make a real impact on Karam's mission across all departments....
-
Operations Coordinator
4 weeks ago
Chicago, Illinois, United States STEAM Academy Ltd Full timeJob SummaryWe're seeking a highly organized and detail-oriented Operations Specialist to join our team at STEAM Academy Ltd. In this role, you'll be responsible for driving process improvements and implementing operational changes to ensure our mentors are equipped to deliver exceptional results.As an Operations Specialist, you'll collaborate with...
-
Airport Operations Coordinator
3 weeks ago
Chicago, Illinois, United States City of Chicago Full timeAirport Operations Coordinator Job SummaryThe City of Chicago is seeking a highly skilled Airport Operations Coordinator to join our team. As an Airport Operations Coordinator, you will be responsible for supervising customer service front-line staff, coordinating customer service initiatives, and ensuring a positive passenger experience at O'Hare and Midway...
-
Healthcare Operations Coordinator
4 weeks ago
Chicago, Illinois, United States Allina Health Full timeJob SummaryAs a Clinic Operations Coordinator at Allina Health, you will play a vital role in ensuring the smooth operation of our medical offices. Your primary responsibility will be to coordinate business office activities, including patient scheduling, registration, and billing for both clinic and physician services.Key ResponsibilitiesCoordinate business...
-
Electrical Operations Coordinator
1 month ago
Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full timeJob SummaryThe Electrical Operations Coordinator will direct and coordinate the operation of high voltage electrical transmission equipment, ensuring safe and efficient power exchange between public utilities and the Metropolitan Water Reclamation District of Greater Chicago.Key ResponsibilitiesCommunicate with utility Load Dispatchers and operating...
-
Electrical Operations Coordinator
4 weeks ago
Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full timeJob SummaryThe Electrical Operations Coordinator will direct and coordinate the operation of high voltage electrical transmission equipment, ensuring the safe and efficient exchange of power between public utilities and the Metropolitan Water Reclamation District of Greater Chicago.Key ResponsibilitiesCommunicate with utility Load Dispatchers and operating...
-
Station Operations Coordinator
4 weeks ago
Chicago, Illinois, United States Opus Inspection Full timeJob Summary:This role is responsible for assisting the station manager in the overall direction and coordination of a vehicle emissions testing station. The successful candidate will be responsible for managing and coordinating the operation of the station in the absence of the station manager, ensuring that all customer complaints and damage claims are...