Assistant Finance Officer

5 days ago


Front Royal, Virginia, United States Warren County Schools Full time
Job Title: Assistant Finance Officer

Warren County Schools is seeking a highly skilled and experienced Assistant Finance Officer to join our team. As a key member of our finance department, you will be responsible for overseeing the school system's general accounting programs and maintaining general accounts and the general ledger.

Key Responsibilities:
  • Assigns, directs, and supervises a staff of accounting technicians in maintenance of general accounts and the general ledger.
  • Reconciles and submits payroll withholdings, sales tax reporting, payroll reporting, assistance in 1099 reporting, health insurance reconciliation, dental insurance reconciliation, life insurance reconciliation, bank reconciliation, benefits while on leave, accounts receivables.
  • Coordinates application of established policies and procedures to ensure compliance with applicable fiscal laws and regulations.
  • Reviews subordinates' work, and assists and advises staff as necessary, resolving problems as non-routine situations arise.
  • Administers or makes recommendations for routine personnel matters affecting subordinates, including recruiting, interviewing, hiring, training, assigning, scheduling, granting leave, appraising and disciplining, etc.
  • Maintains general accounts and the general ledger system, reviewing records to ensure adherence to accepted standard accounting practices and principles and established School system policies and procedures.
  • Prepares trial balances and corrects errors and/or resolves discrepancies, as necessary.
  • Monitors the cash needs of the accounts payable and payroll departments.
  • Coordinates transfers of local funding with the State Treasurer Investment Fund and oversees ordering of cash from State and Federal sources accordingly.
  • Compiles various financial data and records for use in preparation of reports and records as required for submission to local, state and/or federal oversight agencies.
  • Downloads and reviews monthly reports from the Department of Public Instruction.
  • Monitors balance sheets for all funds throughout the year to ensure restricted funds are always accurately presented and appropriate balance sheet entries have been made so that assets less liabilities and equity equals the year-to-date results of operations.
  • Performs transactions and system procedures related to fiscal year-end close and new fiscal year creation.
  • Assists outside auditors in audits of School system programs and accounts, preparing reports and retrieving records as requested.
  • Attends seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field of accounting and auditing.
  • Coordinates and updates the publication of financial procedures and processes.
  • Performs periodic analysis of allotments of state and federal funds. Makes any refunds and adjustments necessary to insure proper expenditure of allotments.
  • Oversees financial system security authorizations and manages onboarding process for new employees.
  • Serves as the Assistant Finance Officer and oversees financial operations in the absence of the Financial Officer.
Requirements:
  • Bachelor's degree in accounting, auditing or a closely related field.
  • At least 3-5 years (preferred) of responsible accounting and/or auditing experience, preferably in a public school system.


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