Compensation Operations Manager

2 weeks ago

Eden, North Carolina, United States PRS Holdings Inc. Full time
Job Overview

PRS Holdings Inc. stands as a leading entity in the Western United States, specializing in innovative Recycling Solutions aimed at reclaiming, preserving, and rehabilitating pavement at various stages. Our culture emphasizes employee ownership and empowerment, fostering an environment where all team members can thrive and achieve their professional aspirations.

Position Summary

The Payroll Administration Supervisor plays a critical role in managing payroll processing functions, ensuring that payroll is executed accurately and punctually on a weekly basis.

Key Responsibilities

Leadership Duties

  • Lead the formulation, upkeep, and execution of payroll protocols, policies, and systems.
  • Collaborate with management to address discrepancies related to authorized overtime, shift differentials, or absence reasons, whether paid or unpaid.
  • Provide guidance, mentorship, and development opportunities to a team of five, addressing performance issues as necessary.
  • Work alongside management to resolve escalated concerns.
  • Evaluate payroll processes and controls, identifying efficiencies, instigating change, and managing priorities.
  • Partner with IT to enhance system functionality and explore improvement opportunities.

Payroll Management

  • Oversee payroll operations for over 600 employees, ensuring timely and accurate payment in compliance with regulatory standards.
  • Conduct audits on payroll reports to confirm accuracy before finalization; review payroll registers post-processing.
  • Prepare Monthly, Quarterly, and Yearly Payroll Reports.
  • Generate Payroll Reconciliations for Balance Sheet Accounts related to Payroll (FSA, 401k, Tax Liabilities, Workers Comp, etc.).
  • Implement and maintain payroll processing systems to guarantee timely and precise payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
  • Be cross-trained as a backup for weekly payroll processing and related tasks.
  • Coordinate with internal finance departments for payroll funding, auditing, reconciliation, and reporting.
  • Verify hours, tax withholdings, deductions, bonuses, union fringes, shift differentials, and other incentives.
  • Prepare communications such as memos, emails, reports, and other correspondence to keep the company informed on payroll matters.
  • Monitor payroll expenditures to ensure correct account charges and implement corrective actions for any discrepancies.

Compliance Responsibilities

  • Establish and manage the payroll system, including new pay/benefit codes, taxability, system mapping, and related items.
  • Prepare 401K Census data and assist with Actuary and Audit requests.
  • Research and implement payroll-related legislation and compliance measures.
  • Represent the department during internal and external audit procedures, providing necessary records and reports.
  • Process and complete all required project documentation to ensure adherence to Federal, State, and local wage laws.
  • Oversee the development, receipt, review, and processing of information for various departmental, State, and Federal mandated reports; verify accuracy and completeness.
  • Assist in managing payroll guidelines by drafting and updating payroll procedures with guidance from the HR Manager.
  • Manage year-end processes.
  • Safeguard employee confidentiality and protect payroll operations by maintaining confidentiality of information.
  • Perform other duties as assigned.

Qualifications

  • Strong understanding of payroll taxes, benefits, union dues, and fringe benefits for unions and prevailing wage areas.
  • Demonstrated flexibility in managing changing priorities and timelines through analytical problem-solving.
  • Proven time management and follow-through skills, capable of handling multiple tasks under tight deadlines.
  • A trusted advisor who actively listens and considers the broader impact of decisions across the organization.
  • Extensive knowledge of payroll accounting and reconciliations.
  • A proven leader adept at identifying, developing, and managing team members to achieve both team and individual career objectives.
  • Current knowledge of applicable federal and state wage and hour laws and taxation.
  • Exceptional communication and organizational skills, with a focus on relationship building.
  • Ability to work independently and collaboratively in a team-oriented environment.
  • Capability to manage multiple tasks, prioritize effectively, and meet deadlines in a high-volume, fast-paced setting.
  • Exhibit superior written and oral communication skills along with effective listening abilities.
  • Maintain a professional demeanor with well-developed interpersonal skills, capable of working with diverse personnel.

Education and Experience

  • Minimum of 10 years of payroll experience, with at least 5 years in a managerial capacity.
  • Prior payroll experience in a multi-state environment, particularly in California, within a high-volume, multi-company setting.
  • Experience in the union construction industry is essential.
  • Familiarity with LCP Tracker (Labor Compliance Program) is advantageous.
  • Experience in managing and documenting payroll controls for compliance is required.
  • A college degree in business management is preferred.
  • Demonstrated experience dealing with state and federal tax agencies for account management.
  • Previous experience in construction payroll is preferred.
  • Familiarity with Paychex payroll software is beneficial.
  • Proficiency in Microsoft software such as Word and Excel is necessary.

Benefits

  • ESOP Retirement Benefits available to all employees after one year of service, with typical discretionary annual contributions ranging from 10% to 15% of annual salary.
  • 401K Retirement Benefits offered.
  • Comprehensive Health, Dental, and Vision insurance, along with other supplemental health options.
  • Paid Time Off (PTO).
  • Holiday Pay.
  • Opportunities for career advancement.
  • On-the-job training provided for all employees.
  • Work for an industry leader across various disciplines and markets.

Physical Requirements

The physical demands outlined here represent those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. While executing the duties of this position, the employee is regularly required to:

  • Utilize hands to finger, handle, feel, or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk, and communicate verbally or audibly. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell.
  • Occasionally lift and/or move up to 25 pounds and frequently lift and/or move up to 10 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

PRS Holdings Inc. is an equal opportunity employer, providing consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability, or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

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