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Compensation Operations Supervisor

2 months ago

Eden, North Carolina, United States PRS Holdings Inc. Full time
Job Overview

PRS Holdings Inc. stands as a leading entity in the Western United States, specializing in innovative Recycling Solutions aimed at reclaiming, preserving, and rehabilitating pavement at various stages. As a part of our organization, you will experience a distinctive culture centered around employee ownership and the empowerment to flourish in your professional journey. We foster an environment where every employee can reach their full potential, and we celebrate exceptional achievements.

Position Summary

The Payroll Administration Director is tasked with managing payroll processing functions to guarantee that payroll is executed accurately and punctually on a weekly basis.

Key Responsibilities

Leadership Duties

  • Lead the creation, upkeep, and execution of payroll protocols, policies, and systems.
  • Collaborate with management to identify and resolve discrepancies related to authorized overtime, shift differentials, or absence reasons, whether paid or unpaid.
  • Provide guidance, mentorship, and development opportunities to a team of five, addressing performance matters as necessary.
  • Work alongside management to tackle any escalated concerns.
  • Evaluate payroll processes and controls, pinpoint efficiencies, drive improvements, and manage priorities.
  • Collaborate with IT to enhance system functionality and identify improvement opportunities.

Payroll Management

  • Oversee payroll processing for over 600 employees, ensuring timely and accurate payment in compliance with governmental regulations.
  • Conduct audits on payroll reports to confirm modifications and accuracy before finalization; review payroll register post-processing.
  • Prepare Monthly, Quarterly, and Yearly Payroll Reports.
  • Generate Payroll Reconciliations for Balance Sheet Accounts related to Payroll (FSA, 401k, Tax Liabilities, Workers Comp, etc.).
  • Establish, maintain, and assess payroll processing systems to ensure timely and precise processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
  • Be cross-trained as a backup for weekly payroll processing and other payroll-related tasks.
  • Coordinate with internal finance departments for payroll funding, auditing, reconciliation, and reporting.
  • Verify hours, tax withholdings, deductions, bonuses, union fringes, shift differentials, and other incentives.
  • Draft communications, such as memos, emails, reports, and other correspondence to keep the company informed on payroll-related matters.
  • Monitor payroll expenditures to ensure correct account charges and identify corrective actions for any discrepancies.

Compliance Responsibilities

  • Set up and manage the payroll system, including new pay/benefit codes, taxability, system mapping, and related items.
  • Prepare the 401K Census data and assist with Actuary and Audit requests.
  • Research and implement payroll-related legislation and compliance measures.
  • Represent the department during internal and external audit procedures by providing necessary records/reports.
  • Process and complete all required project documentation to ensure compliance with Federal, State, and local wage laws.
  • Oversee and engage in the development, receipt, review, and processing of information for various departmental, State, and Federal mandated reports and records; verify accuracy and completeness.
  • Assist in managing payroll guidelines by drafting and updating payroll procedures with guidance from the HR Manager.
  • Manage year-end processes effectively.
  • Maintain employee confidentiality and safeguard payroll operations by keeping information secure.
  • Perform other duties as assigned.

Qualifications

  • Comprehensive understanding of payroll taxes, benefits, union dues, and fringe benefits for unions and prevailing wage areas.
  • Demonstrated adaptability to effectively manage changing priorities and timelines through analytical problem-solving.
  • Proven time management and follow-through capabilities with the ability to handle multiple tasks under tight deadlines.
  • A trusted advisor who actively listens and considers the broader impact of decisions across the organization.
  • Strong knowledge of payroll accounting and reconciliations.
  • A proven leader capable of identifying, developing, and managing team members to achieve individual and team career goals.
  • Current knowledge of applicable federal and state wage and hour laws and taxation.
  • A relationship builder with excellent communication and organizational skills.
  • Ability to work independently and collaboratively in a team-oriented environment.
  • Capacity to manage multiple tasks, prioritize effectively, and meet deadlines in a high-volume, fast-paced setting.
  • Exhibit superior written and verbal communication skills along with effective listening abilities.
  • Maintain a professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel.

Education and Experience

  • Minimum of 10 years of payroll experience, with at least 5 years in a managerial capacity.
  • Prior payroll experience in a multi-state environment, particularly in California, within a high-volume multi-company setting.
  • Experience in the union construction industry is required.
  • Familiarity with LCP Tracker (Labor Compliance Program) is advantageous.
  • Experience in managing and documenting payroll controls for compliance purposes.
  • A college degree in business management is preferred.
  • Proven experience dealing with state and federal tax agencies for account management.
  • Previous experience in construction payroll is preferred.
  • Experience with Paychex payroll software is beneficial.
  • Proficiency in Microsoft software such as Word and Excel is required.

Benefits

  • ESOP Retirement Benefits available to all employees after one year of service, with typical discretionary annual contributions ranging from 10% to 15% of annual salary.
  • 401K Retirement Benefits offered.
  • Comprehensive Health, Dental, and Vision insurance, along with other supplemental health options.
  • Paid Time Off (PTO).
  • Holiday Pay.
  • Opportunities for career advancement.
  • On-the-job training provided for all employees.
  • Work with an industry leader across various disciplines and markets.

Physical Requirements

The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this position, the employee is regularly required to:

  • Use hands to manipulate objects, tools, or controls and reach with hands and arms. The employee frequently stands, walks, and communicates verbally or audibly. The employee is regularly required to sit, climb, balance, stoop, kneel, crouch, or crawl, and may need to use their sense of smell.
  • Occasionally lift and/or move up to 25 pounds and frequently lift and/or move up to 10 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

PRS Holdings Inc. is an equal opportunity employer, providing consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability, or protected veteran status, or any other status or characteristic protected by federal, state, or local law.