Administrative Support Specialist

4 days ago


Dinan, Bretagne, United States Capital One Full time
Job Overview

We are seeking a highly skilled Administrative Support Specialist to join our team at Capital One. This role will involve supporting 4 to 6 executives in a fast-paced tech-savvy environment, handling administrative tasks and freeing up their time to focus on department and company goals.

The ideal candidate will be a quick thinker with flexibility and adaptability to constantly changing demands and priorities. They will have excellent written and verbal communication skills, as well as impeccable grammar and composition.

This is an exciting opportunity for someone who is a jack of all trades, able to perform an array of administrative functions critical to running an organization efficiently. The successful candidate will strategically manage executive complex schedules through prioritization and organization, handle travel arrangements, create expense reports, and disseminate information.

Responsibilities:

  • Managing daily calendars for multiple executives
  • Arranging and reserving conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinating travel arrangements and creating expense reports in a timely manner using Capital One systems
  • Driving key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
  • Preparing professional business communication documents including memos, letters, and emails
  • Building and maintaining good business relationships with executives and administrative staff across the organizations
  • Participating in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
  • Promoting a fun and team-oriented work environment

Estimated Salary: $60,000 - $80,000 per year, based on the location and industry standards. This is a comprehensive salary that reflects the importance of this role in supporting our executive team.

Capital One offers a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off. We also provide opportunities for professional development and growth within the company.



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