Pre Award Administrator

4 weeks ago


New Haven, Connecticut, United States Yale University Full time

Job Summary:

The Yale University Pre Award Administrator will provide professional support and guidance in the administration of international and domestic grants, contracts, and related funds to faculty and staff in an assigned portfolio of departments. This role will work closely with the Associate Director of the Yale School of Public Health (YSPH) Pre-Award Team to ensure timely submission of federal and private progress reports.

Key Responsibilities:

  • Advise and guide faculty seeking external funding for research and other sponsored programs through the complex process of proposal preparation and submission.
  • Cultivate and maintain strong working partnerships and effective communications with faculty, Principal Investigators, external sponsors, the Office of Sponsored Projects (OSP), international collaborators, and other key stakeholders.
  • Provide direction, training, and assistance to Principal Investigators and department staff in the development of proposals, including budgeting, interpretation of sponsor terms and policies, and University policies and procedures.
  • Review and prepare grant and contract proposals, progress reports, and NIH Just-In-Time submissions, ensuring compliance with University policy and sponsor requirements.
  • Collaborate with OSP to negotiate terms and facilitate agreements, including subcontracts, clinical trials, and State agreements.

Requirements:

  • Bachelor's Degree and four years of related professional/managerial work experience or equivalent combination of education and experience.
  • Excellent communication skills, both verbal and written, with demonstrated organizational skills.
  • Demonstrated superior customer service ability.
  • Ability to work well under deadline pressures without sacrificing accuracy or customer service.
  • Ability to handle a complex portfolio of work in an intensive multi-tasking, entrepreneurial environment.

Preferred Qualifications:

  • Knowledge of Yale financial and administrative policies, as well as grant and contract procedures.
  • Familiarity with electronic proposal systems (IRES).
  • Proven experience creating complex budgets and working with international collaborators.

Working Conditions:

This is a full-time position with a standard workweek. The successful candidate will be required to work in a fast-paced environment with multiple deadlines and priorities.



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