Contract Administrator

3 days ago


CA United States Dynamic Office & Accounting Solutions Full time
Job Summary

We are seeking a detail-oriented Contract Administrator to join our team at Dynamic Office & Accounting Solutions. As a Contract Administrator, you will play a crucial role in managing contracts, organizing important documents, and keeping projects aligned with proposals.

Key Responsibilities
  • Collaborate with estimators and project managers to ensure contracts align with proposals.
  • Coordinate the procurement of subcontractors and vendor services.
  • Assist the estimating team to create winning bids and proposals.
  • Organize and archive critical documents, ensuring accessibility.
  • Prepare customized job folders for the project team.
  • Leverage electronic systems to manage daily reports, logs, and subcontractor entries.
  • Track transportation and disposal data, transforming it into meaningful recycling reports.
  • Support project managers with tracking changes and setting up systems.
  • Handle purchasing tasks and ensure everything is ready for the field team.
  • Team up with accounting and project managers to ensure monthly invoices are accurate.
  • Play a crucial role in contract closeouts by obtaining releases and archiving as-builts.
Requirements
  • Proficient in Viewpoint Accounting System and MS Office.
  • Familiarity with HCSS or Hard Dollar is a plus.
  • Excellent communication, organizational, and problem-solving skills.
  • Proactive and collaborative mindset.
  • Skilled in efficiently managing and organizing large volumes of information.
Benefits
  • Medical, Dental, and Vision with a voluntary FSA plan.
  • Life insurance.
  • Paid vacation, sick time, and holidays.
  • 401k with generous match after 3 months.


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