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Motorsports Operations Coordinator

2 months ago

Austin, Texas, United States Circuit of the Americas Full time
Motorsports Admin Job Description

The Motorsports Admin plays a pivotal role in supporting the Motorsports and Venue Sales Team leaders, ensuring seamless coordination and execution of daily operations.

This position requires a proactive and detail-oriented individual to manage a broad range of administrative and operational tasks, facilitating smooth workflow and contributing to the success of the Motorsports Team.

The Motorsports Admin is key to maintaining efficiency and ensuring all team needs are met, driving operational excellence across the board.

Key Responsibilities:
  • Prepare and Distribute Sales Materials: Create, organize, and distribute key documents such as decks, proposals, contracts, welcome packets, Banquet Event Orders (BEOs), and more, ensuring timely follow-up to facilitate client communication and deal progression.
  • Manage Incoming Sales Inquiries: Serve as the first point of contact for sales leads via email and phone, providing prompt, professional responses and routing inquiries to the appropriate team members when necessary.
  • Calendar Management: Oversee and maintain the schedules of Motorsports team leaders, ensuring efficient time management, conflict resolution, and meeting preparation.
  • Site Visit Coordination: Organize and execute client site visits by arranging all pre-visit logistics, confirming that designated areas are prepared, and conducting guided tours to ensure an exceptional client experience.
  • CRM Data Entry and Maintenance: Accurately enter, validate, and manage sales data in the company's CRM system (Salesforce) to ensure all records are up-to-date and reliable for reporting and decision-making.
  • Coordinate Race Credentials and Comp Requests: Compile and manage detailed reports for race credentials and comp requests, craft clear email communications, and ensure timely delivery of passes and assets to clients, ensuring a smooth and seamless experience for all attendees.
Requirements:
  • Bachelor's degree
  • Previous work as an admin or coordinator
  • Knowledge of Motorsports or Racing
  • Advanced scheduling skills
  • Managing calendaring requests
  • Being able to follow up with sales leads
  • Being available to work major race and motorsports events

Circuit of the Americas is an equal opportunity employer and welcomes applications from diverse candidates.