Operations Coordinator Position

2 days ago

Austin, Texas, United States Scion Staffing Full time
Job Title: Operations Coordinator

We are seeking an experienced Operations Coordinator to join our team at Scion Staffing. This is a full-time, hybrid position available for immediate hire.

Job Summary:

The Operations Coordinator will play a critical role in ensuring the smooth operation of our organization. This includes providing accounts payable and scholarship administration support, as well as handling daily tasks to maintain business quality and ensure coverage during peak periods.

Responsibilities:
  • Process payment requests for fiscal sponsorships and other funds.
  • Manage scholarship payments and verify payee ACH information as needed.
  • Assist with scholarship application, selection, and award processes.
  • Provide technical support to users of the scholarship management platform.
  • Monitor and respond to inquiries from scholarship applicants and stakeholders.
  • Support Donor Relations and Finance departments with technical and administrative tasks.
  • Maintain and update documentation for processes, identifying areas for improvement.
  • Administer the weekly grant process for donor-advised funds.
  • Collaborate with the Operations and Service team to meet organizational goals.
  • Open and close the office and manage guest reception.
  • Set up and break down conference rooms, including A/V equipment and meeting refreshments.
  • Maintain clean and stocked office spaces for staff and visitors.
  • Deliver prompt, friendly, and efficient service, addressing customer needs proactively and providing solutions that align with service standards.
  • Maintain accurate data, documentation, and compliance with organizational policies and IRS regulations.
  • Collaborate with internal teams to coordinate service, ensure data accuracy, and support donor engagement efforts.
Requirements:
  • Full-time work experience in a professional office setting, with a focus on client-facing roles.
  • Strong commitment to providing excellent customer service and maintaining confidentiality in handling sensitive information.
  • Proficient in Microsoft Office Suite, electronic data management, and internet software. Experience with project management tools (e.g., Asana) and scholarship management systems (e.g., Foundant CommunitySuite) is a plus.
  • Effective problem-solving skills with the ability to implement new technology tools to enhance efficiency.
  • Exceptional attention to detail, accuracy, and the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Excellent verbal and written communication skills, with the ability to convey information clearly and correctly.
  • Ability to work collaboratively as part of a team and independently with minimal supervision. Willingness to assist team members during high-volume periods.
  • Capacity to engage effectively with a diverse range of volunteers, donors, and community leaders at all levels.
  • Availability to work during regular business hours and occasionally evenings or weekends as needed.
  • Genuine participation in diversity, equity, and inclusion initiatives, with a commitment to addressing opportunity gaps in Central Texas.
What We Offer:
  • Hybrid work environment
  • Collaborative team
  • Full-time hours with a starting salary of $50,000-55,000
How to Apply:

For immediate consideration, please apply here today.

About Scion Staffing:

Scion Staffing, Inc. is a national award-winning staffing firm. Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. Our track record and recruitment process have made us one of the top recruitment firms in the nation.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

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