Facilities and Administrative Supervisor

5 days ago


New York, New York, United States healthybaby Full time
Take Your Career to the Next Level as Our Office & Showroom Manager
Are you ready to take on new challenges and responsibilities as an Office & Showroom Manager at HealthyBaby? We're looking for a highly organized and detail-oriented individual to join our team.

As an Office & Showroom Manager, you'll be responsible for ensuring smooth day-to-day operations, managing inventory, coordinating meetings and events, and providing administrative support to various departments as needed.

You'll oversee daily office operations & maintenance at our two locations, including managing schedules, coordinating meetings, and maintaining office supplies.

Greet visitors, answer incoming calls, and direct inquiries to the appropriate departments.

Manage and maintain office facilities, equipment, and supplies.

Handle incoming and outgoing mail and packages, ensuring timely distribution.

Assist in the onboarding process of new employees, including preparing paperwork and coordinating orientations.

Maintain and update employee records, including attendance, leave requests, and timesheets.

Personalize and hand pack influencer and VIP orders and coordinate shipping from our showroom.

Coordinate travel arrangements and accommodations for staff members as required.

Manage and maintain office budgets, expense reports, and financial records.

Assist with the preparation of reports, presentations, and other documents as needed.

Collaborate with department heads to ensure effective communication and coordination across the organization.

Implement and maintain office policies and procedures, ensuring compliance with company guidelines.

Serve as a point of contact for vendors, contractors, and other external parties, managing relationships and negotiating contracts as necessary.

Handle confidential and sensitive information with integrity and discretion.



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