Facilities and Administration Specialist

1 day ago


New York, New York, United States Postman Full time

Job Summary

We are seeking a highly skilled Facilities and Administration Specialist to join our team in the NYC office. The ideal candidate will have experience in office management, facilities, and administration, with a proven track record of delivering high-quality results in a fast-paced environment.

Key Responsibilities

  • Provide administrative support to the office team, including coordination of meetings, travel arrangements, and other related tasks.
  • Manage office supplies, equipment, and maintenance, ensuring a smooth and efficient work environment.
  • Develop and implement policies and procedures for office operations, ensuring compliance with company standards.
  • Collaborate with the General, IT, and People Teams to establish and maintain a secure and accessible office environment.
  • Supervise and support all administrative activities within the NYC office, ensuring a welcoming and productive atmosphere.
  • Coordinate with the Bay Area office team to plan meals, wellness events, and employee engagement initiatives for local team members consistent with other office locations.

Requirements

  • 5+ years of experience in office management or facilities-related roles, with at least 3 years in high-growth organizations.
  • Ability to thrive in a high-pressure, detail-focused environment.
  • Able to think creatively and provide innovative solutions.
  • Exceptional communication and interpersonal skills.
  • Strong commitment to internal customer service standards.
  • Willingsness to work 5 days per week in Postman's NYC office and travel as necessary to additional locations (possibly Boston, SF).

Desirable Skills

  • Familiarity with collaboration tools like Slack, Google Suite, Jira, and Confluence.
  • Knowledge of office administrator responsibilities, systems, and processes.
  • Effective time management and prioritization skills.
  • Strong attention to detail and excellent communication skills.
  • Ability to function effectively in a fast-paced environment.
  • Success in contract negotiation, document review, and collaboration with internal legal teams.

Our Benefits

At Postman, we offer a comprehensive benefits package, including medical coverage, flexible PTO, wellness reimbursement, and a monthly lunch stipend. Our compensation structure is performance-based, reflecting our commitment to supporting the growth and development of our employees.



  • New York, New York, United States ABM Industries, Inc. Full time

    Job Title: Parking Facilities AdministratorAbout the Role:We are seeking a highly skilled Parking Facilities Administrator to join our team at ABM Industries, Inc. As a representative of our company, you will be responsible for the administration and operation of public parking facilities in accordance with contract provisions between our clients and us.Key...


  • New York, New York, United States Career Group Full time

    We are seeking an Administrative Support Specialist to join our team in a beautiful, high-end office in Midtown East, NYC.This is an exciting opportunity for a proactive and trustworthy individual who enjoys facilities management and supporting day-to-day operations.As an Administrative Support Specialist, you will assist with various tasks, including...


  • New York, New York, United States Underground Administration Full time

    Job Title: High-Performance Infrastructure SpecialistUnderground Administration requires a highly skilled High-Performance Infrastructure Specialist to support our Enterprise Production team in a global financial services environment.This role is responsible for maintaining and monitoring mainframe systems to ensure high-performance operations.Main...


  • New York, New York, United States Comrise Full time

    Job Description: Comrise is a leading provider of talent acquisition and HR services. We are currently seeking an Administrative Specialist to join our team. As an Administrative Specialist, you will be responsible for a wide range of administrative tasks, including office management, supply chain management, and human resources support. You will work...


  • New York, New York, United States Underground Administration Full time

    We're looking for a highly skilled and experienced Senior Talent Acquisition Specialist to join our team at Underground Administration.In this role, you'll be responsible for identifying and attracting top-tier tech and sales professionals for our high-growth clients. Our focus is on providing a personalized and efficient approach to talent acquisition,...


  • New York, New York, United States Buchanan Legal Professional Services Full time

    About the RoleWe are seeking a Facilities and Administration Supervisor to join our team at Buchanan Legal Professional Services in New York City. As a key member of our facilities team, you will be responsible for maintaining a clean, safe, and functional office environment.Key Responsibilities:Maintain office assignment records and procure furniture items...


  • New York, New York, United States TechnoGen Full time

    Cloud Administrator Specialist OpportunityTechnoGen is seeking a highly skilled Cloud Administrator Specialist to join our team in Brooklyn, NY.Estimated Salary: $90,000 - $110,000 per year.Job Overview:The Cloud Administrator Specialist will be responsible for the administration and development of cloud-based projects, including defining requirements,...


  • New York, New York, United States Veterans Health Administration Full time

    At the Veterans Health Administration, we are seeking an experienced Medical Imaging Specialist to join our team of healthcare professionals in Manhattan, Brooklyn, and Queens campuses. The selected candidate will be responsible for various administrative, clinical, educational, and research activities within our diagnostic radiology department.About UsThe...


  • New York, New York, United States City National Bank Full time

    About City National BankWe're a bank that's personal. Since our founding in 1954, we've always gone the extra mile to help our clients, colleagues and community thrive. As a subsidiary of Royal Bank of Canada, one of North America's leading diversified financial services companies, we continue to drive growth today.As an Administrative Specialist Senior at...


  • New York, New York, United States Breaking Ground Full time

    About the RoleWe are seeking a highly skilled and motivated Office Manager to join our team. The successful candidate will be responsible for providing administrative support to the Director of Operations and Logistics, as well as contributing to the organization's mission to end homelessness.Main ResponsibilitiesProvide administrative support to the...


  • New York, New York, United States NYC Health Hospitals Full time

    About Lincoln Medical and Mental Health CenterLocated in Downtown Bronx, New York City's premier acute care hospital offers a comprehensive range of services. As a renowned teaching hospital, we implement state-of-the-art medical technology and best practices to provide high-quality health care that is safe, compassionate, and patient-centered.Our MissionAt...


  • New York, New York, United States E-Frontiers Full time

    Job Title: Administrative Support Specialist Located in Westchester, NY, our client is a well-established Millwork Contractor seeking an experienced Administrative Support Specialist to join their team.We take pride in delivering high-quality flooring solutions for commercial and residential projects across NYC. An ideal candidate will have prior experience...


  • New York, New York, United States Fresenius Medical Care North America Full time

    Job Overview:Fresenius Medical Care North America is seeking an experienced Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our office.About the Role:We are looking for a highly organized and detail-oriented individual with excellent...


  • New York, New York, United States Talent Software Services Full time

    About the RoleWe are seeking an Administrative Operations Specialist to join our team at Talent Software Services. This is a unique opportunity to shape the employee onsite experience and support the New York Office.About the TeamThe Workplace Experience Team at Talent Software Services is a dedicated group of individuals passionate about top-notch internal...


  • New York, New York, United States NYC Health + Hospitals Full time

    Job SummaryWe are seeking a detail-oriented Clinical Administrative Specialist to join our team at NYC Health + Hospitals/Metropolitan. In this role, you will be responsible for providing exceptional administrative support to our healthcare team.


  • New York, New York, United States Lifelancer Full time

    About the RoleWe are seeking a skilled CMMS System Administrator to join our facilities operations team. As a key member of our team, you will be responsible for managing and maintaining our Computerized Maintenance Management System (CMMS) to ensure optimal performance and efficiency.Key ResponsibilitiesManage CMMS system administration, configuration...


  • New York, New York, United States Michael Page Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Michael Page.Job SummaryThis is a dynamic and challenging role that requires a highly organized and proactive individual to provide daily support to our clients.The successful candidate will have excellent communication and interpersonal skills, with the ability to...


  • New York, New York, United States LHH Recruitment Solutions Full time

    Job Title: Administrative SpecialistJob Summary:Our client, a Financial Investment firm, is seeking an Administrative Specialist to support their teams in New York City and Stamford, CT offices.Key Responsibilities:Resolve administrative and operational complications on a daily basisSchedule and coordinate meetings efficientlyManage the front desk, act as...


  • New York, New York, United States Mount Sinai Health System Full time

    About the RoleWe are seeking an exceptional Administrative Support Specialist to join our team at the Mount Sinai Health System. In this role, you will be responsible for providing administrative support to our Cardiovascular Research Institute. The successful candidate will have excellent communication skills, a strong attention to detail, and the ability...


  • New York, New York, United States US Tech Solutions, Inc. Full time

    **Job Title:** Administrative Support Specialist**Estimated Salary:** $45,000 - $60,000 per yearWe are seeking an organized and detail-oriented Administrative Support Specialist to provide administrative support to our nutritionists by developing and scheduling monthly program reviews. This role will perform duties related to sponsor trainings and workshops,...