Facilities and Administration Specialist
1 day ago
Job Summary
We are seeking a highly skilled Facilities and Administration Specialist to join our team in the NYC office. The ideal candidate will have experience in office management, facilities, and administration, with a proven track record of delivering high-quality results in a fast-paced environment.
Key Responsibilities
- Provide administrative support to the office team, including coordination of meetings, travel arrangements, and other related tasks.
- Manage office supplies, equipment, and maintenance, ensuring a smooth and efficient work environment.
- Develop and implement policies and procedures for office operations, ensuring compliance with company standards.
- Collaborate with the General, IT, and People Teams to establish and maintain a secure and accessible office environment.
- Supervise and support all administrative activities within the NYC office, ensuring a welcoming and productive atmosphere.
- Coordinate with the Bay Area office team to plan meals, wellness events, and employee engagement initiatives for local team members consistent with other office locations.
Requirements
- 5+ years of experience in office management or facilities-related roles, with at least 3 years in high-growth organizations.
- Ability to thrive in a high-pressure, detail-focused environment.
- Able to think creatively and provide innovative solutions.
- Exceptional communication and interpersonal skills.
- Strong commitment to internal customer service standards.
- Willingsness to work 5 days per week in Postman's NYC office and travel as necessary to additional locations (possibly Boston, SF).
Desirable Skills
- Familiarity with collaboration tools like Slack, Google Suite, Jira, and Confluence.
- Knowledge of office administrator responsibilities, systems, and processes.
- Effective time management and prioritization skills.
- Strong attention to detail and excellent communication skills.
- Ability to function effectively in a fast-paced environment.
- Success in contract negotiation, document review, and collaboration with internal legal teams.
Our Benefits
At Postman, we offer a comprehensive benefits package, including medical coverage, flexible PTO, wellness reimbursement, and a monthly lunch stipend. Our compensation structure is performance-based, reflecting our commitment to supporting the growth and development of our employees.
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