Proposal Coordinator Specialist

6 days ago


Vienna, Virginia, United States Halvik Full time
Job Overview

We are seeking a Proposal Coordinator to join our Strategic Operations team in Tysons Corner, Va.


This role requires exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills. The ability to pivot easily between tasks is crucial for the successful performance of this role.


The ideal candidate will have a strong background in preparing proposals for federal clients and be able to work well with others in a collaborative environment.


Key Responsibilities:

  • Collaborate with proposal managers to produce high-quality compliant proposals
  • Responsible for the layout, production, and delivery of proposals and presentations
  • Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
  • Schedule proposal production planning meetings
  • Request contract/legal reviews
  • Schedule quality control reviews
  • Layout covers and tabs in coordination with proposal manager
  • Gather information/documents for use in proposal
  • Prepare and send out drafts for quality control reviews
  • Responsible for keeping opportunities up to date in the database
  • Responsible for updating resumes and project descriptions in the database
  • Responsible for following up on results until a pursuit is awarded
  • Ensure quality of all produced material including consistency, spelling, and grammar


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