Event Sales Coordinator Specialist
6 days ago
We are seeking a highly organized and detail-oriented Event Sales Coordinator Specialist to join our team. In this role, you will be responsible for assisting the Sales department with administrative tasks, as well as coordinating events and activities.
Key Responsibilities:- Filter leads and prospects from a curated list
- Greet and assist clients
- Create and maintain exhibitor event files
- Record all contract due dates, payments, deposits, log all checks and payments
- Process credit card charges
- Process client billing and invoices
- Tracking all past due accounts
- Process letters generated by Sales Managers
- Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes
- Fax menus and catering contracts to potential clients as generated by Sales Managers
- Transmit correspondence as generated by Sales Managers
- Create new files with event transmittals
- Respond to requests from other facilities
- Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines
- Coordinate amenity program
- Perform other related duties and special projects as assigned
- Clerical skills, including typing at 60 wpm, knowledge of windows operating system, including excel, word and publisher
- Experience with hospitality software preferred
- Strong written and oral communication skills
- Organized and detail oriented
- Able to prioritize and have strong time management skills
- Able to work a flexible schedule including some weekends and holidays
- BA degree preferred
- Experience as a catering assistant, event or meeting coordinator is highly beneficial
- Estimated salary: $50,000 - $70,000 per year
- Free employee parking
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.
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