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Procurement Specialist

2 months ago

Tulsa, Oklahoma, United States Grand Lake Mental Health Center Full time
Job Overview

Location
Grand Lake Mental Health Center

Compensation
$21.00 Hourly

Position Summary

Under the direct supervision of the Purchasing Manager, this role is integral to the procurement process and is accountable for a variety of essential tasks:
  • Evaluates purchase requests by matching items needed against the master inventory; clarifies any ambiguities and suggests alternatives when necessary.
  • Maintains strong relationships with key vendors to ensure product quality, timely deliveries, and adherence to contractual obligations.
  • Generates and submits comprehensive reports detailing financial metrics, purchasing expenditures, and other relevant data.
  • Coordinates the availability of inventory by verifying stock levels and scheduling deliveries accordingly.
  • Creates purchase orders by confirming specifications and pricing, while also seeking supplier recommendations for alternative products.
  • Secures ordered items by sending requests to suppliers and monitoring the progress of orders.
  • Confirms the receipt of goods by comparing delivered items against orders and resolving any discrepancies with suppliers.
  • Processes payments for purchases by forwarding necessary documentation upon receipt.
  • Provides insights into purchasing strategies by collecting, analyzing, and summarizing data and trends.
  • Ensures organized documentation by sorting and filing relevant records.
  • Willingness to undertake job-related travel as required.
  • Attention to detail is crucial, particularly regarding deadlines and due dates.
  • Completes other related duties as assigned by the immediate supervisor or management.
  • Regular attendance is a fundamental requirement of this position.
  • Must consistently meet performance expectations during evaluations, with quality of work assessed through training and skill application.
It is essential to fulfill the specific job responsibilities outlined above to achieve success in this role.

Additionally, candidates must demonstrate the ability to collaborate effectively with colleagues and management, exercise sound judgment in interpersonal interactions, communicate ideas clearly and accurately, comprehend written English, and convey information effectively both verbally and in writing.

Qualifications

Applicants should possess an Associate degree or equivalent experience, along with a minimum of three years in purchasing or material acquisition roles. A foundational understanding of accounting principles is necessary. Strong communication skills, proficiency in computer applications, and critical thinking abilities are required.