Administrative Support Specialist
13 hours ago
We are seeking an experienced Administrative Assistant to join our team at SAN DIEGO ASSOCIATION OF GOVERNMENTS. As an Administrative Assistant, you will provide administrative support to senior executives, ensuring seamless day-to-day operations and maintaining a professional work environment.
About the Role:
- Provide administrative support services for senior executive staff, including elected officials.
- Manage and coordinate a high volume of appointments/meetings with numerous attendees, and maintain a calendar of activities, meetings, and events for senior executives.
- Transcribe meeting information into official minutes for public distribution.
- Compose correspondence, prepare documents, and make arrangements from brief instructions.
- Organize, research, and maintain complex and confidential office files.
Key Responsibilities:
- Coordinate travel requests and arrangements for Board Members, process travel expense reports, and request reimbursement in accordance with applicable policies.
- Compile data for the annual Board travel budget and monitor travel budget allocations.
- Participate in the development of new or revised systems, procedures, and methods of operation, and assist with recommending and implementing enhancements to ensure effective systems and services are in place.
Requirements:
- A Bachelor's degree from an accredited college or university, with major course work in public/business administration, public policy, or a related field.
- Seven years of increasingly responsible, professional experience in managing public governing board support functions, including the development and maintenance of records and legal documents and the meeting of critical deadlines for a public board or commission, including two years of supervisory experience.
What We Offer:
- Competitive salary range: $101,670.40 - $157,601.60 per year, depending on experience.
- Excellent health insurance options for employees and their eligible dependents.
- Free dental and vision insurance for employees and their eligible dependents.
- Education Assistance of up to $5,250 a year for regular employees.
- Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER.
- Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service.
How to Apply:
Please submit your application, including your resume and cover letter, through our online portal.
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